Administration Assistant

Johawaki Group Of Companies; Selangor; On-site; MYR 24,000 - 32,000; Full time

Job summary

Johawaki Group Of Companies in Shah Alam, Selangor is seeking an enthusiastic Administration Assistant to join our team. You will support office operations, manage files, prepare reports, and handle day-to-day administrative tasks with precision and professionalism.

The role requires strong MS Office skills, excellent organization, and clear English communication. You will collaborate with staff at all levels and contribute to maintaining high office standards while providing reliable support.

Qualifications

• Proven experience in administrative or office support roles.
• Proficient in MS Office (Word/Excel/PowerPoint).
• Strong organizational and time management skills with ability to prioritise tasks.

Responsibilities

• Manage and organize office files, records, and documentation systems.
• Provide clerical and administrative support including data entry, correspondence, and report preparation.
• Process invoices, expense claims, and other financial documentation per company procedures.
• Maintain office supplies inventory and place orders as needed.
• Perform general administrative duties including photocopying and filing.
• Assist with preparation of presentations, reports, and business documents.

Skills

MS Office Proficiency

Organization & Time Mgmt

Communication skills

Attention to detail

Independent working

Customer service

Office management familiarity

Education

Secondary school qualification

Business administration qualification advantageous

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

We are seeking an enthusiastic and organized Administration Assistant to join the Johawaki Group of Companies in Shah Alam, Selangor. As an Administration Assistant, you will be the backbone of our office operations, ensuring that all administrative tasks are completed efficiently and professionally. This role is essential to maintaining our office standards and supporting our teams across the organisation.

What you'll be doing

• Managing and organising office files, records, and documentation systems to ensure easy accessibility and compliance with company policies
• Providing clerical and administrative support to management and other team members, including data entry, correspondence, and report preparation
• Processing invoices, expense claims, and other financial documentation in accordance with company procedures
• Maintaining office supplies inventory and placing orders when necessary
• Performing general administrative duties including photocopying, and filing
• Assisting with the preparation of presentations, reports, and other business documents

What we're looking for

• Proven experience working in an administrative or office support role
• Proficiency in Microsoft Office applications, particularly Word, Excel, and PowerPoint
• Excellent organisational and time management skills with the ability to prioritise multiple tasks effectively
• Strong written and verbal communication skills in English with the ability to communicate professionally with all levels of staff
• Attention to detail and commitment to maintaining accuracy in all administrative work
• Ability to work independently whilst also being a collaborative team player
• Customer service experience and a professional demeanour when dealing with internal and external stakeholders
• Familiarity with office management systems and basic accounting practices
• Flexibility and willingness to assist with ad hoc tasks as required
• Secondary school qualification or equivalent; additional qualifications in business administration or office management are advantageous