Executive Assistant

CJ Century Logistics Sdn Bhd; Klang City; On-site; MYR 67,000 - 112,000; Full time

Job summary

CJ Century Logistics Sdn Bhd is seeking an Executive Assistant to provide comprehensive executive and administrative support to Senior Management in Malaysia. The role focuses on managing schedules, coordinating meetings, and facilitating communication to ensure efficient execution of business priorities with high professionalism and confidentiality.

Responsibilities include travel arrangements, preparation of meeting materials, minute taking, and acting as a liaison across departments and

Qualifications

• Bachelor's degree in Business Administration or related field is required.
• Experience supporting C-level executives is essential.
• Excellent organizational and time-management skills are expected.
• High standards of written and verbal communication are required.
• Proficiency in Microsoft Office applications (PowerPoint, Excel, Word, Outlook).

Responsibilities

• Manage and coordinate Senior Management schedules, meetings, and travel arrangements.
• Screen and prioritize correspondence and communicate on behalf of Senior Management.
• Coordinate internal and external meetings, prepare agendas, and record minutes.
• Support management meetings, track actions, and follow up with heads of departments.
• Act as liaison between Senior Management and internal/external stakeholders.

Skills

Communication

Organization

Time management

Discretion

MS Office

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office

Job description

To provide comprehensive executive and administrative support to Senior Management by managing schedules, coordinating meetings, facilitating communication, and ensuring the efficient execution of business priorities while maintaining a high level of professionalism, confidentiality, and operational effectiveness.

Key responsibilities

Executive & Management Support

Manage and coordinate Senior Management schedules, meetings, business commitments, and travel arrangements to ensure effective prioritization of business activities.

Coordinate internal and external meetings, including preparation of agendas, presentation materials, meeting papers, recording of meeting minutes, and follow-up on agreed action items.

Attend and coordinate management meetings, prepare accurate meeting minutes, monitor action items, and follow up with Heads of Departments (HODs) and relevant stakeholders to ensure timely execution of management decisions and directives.

Screen, prioritize, and manage correspondence, emails, telephone calls, and other communications on behalf of Senior Management.

Act as a key liaison between Senior Management and internal departments, business partners, clients, government agencies, and external stakeholders.

Maintain confidentiality of sensitive information and business matters at all times.

Business Coordination & Project Support

Coordinate and follow up on management directives, action plans, and strategic initiatives to ensure timely execution and completion.

Monitor and track departmental deliverables, projects, and key assignments, providing regular updates to Senior Management.

Facilitate communication and coordination across business units to ensure alignment of priorities and objectives.

Assist in the planning, coordination, and execution of special projects and business initiatives assigned by Senior Management.

Undertake research, gather relevant information, and provide administrative support for business planning and decision-making purposes.

Reporting & Documentation

Prepare management reports, business presentations, briefing papers, and other documentation required by Senior Management.

Assist in compiling information and preparing materials for management meetings, business reviews, and corporate presentations.

Coordinate with the Company Secretary on corporate secretarial documents and related matters, ensuring timely preparation, follow-up, and proper documentation.

Ensure proper maintenance, filing, and safekeeping of confidential corporate records, reports, and documentation.

Monitor deadlines and ensure timely submission of reports, documents, and action items.

Stakeholder & Event Coordination

Coordinate meetings, visits, and engagements involving Senior Management and external stakeholders.

Support the planning and execution of corporate events, management meetings, conferences, and stakeholder engagement activities.

Build and maintain effective working relationships with internal and external stakeholders to facilitate smooth business operations.

General Administration

Manage travel arrangements, accommodation bookings, and related logistics for Senior Management.

Ensure efficient administrative support and office coordination for Senior Management's daily operations.

Perform other duties, assignments, and ad-hoc tasks as directed by Senior Management from time to time.

Requirements:

Bachelor's Degree in Business Administration or a related field.

Experience supporting C-level executives.

Excellent organizational and time-management skills.

Strong written and verbal communication abilities.

Proficient in Microsoft Office applications, particularly PowerPoint, Excel, Word, and Outlook.

Ability to handle confidential information with discretion.

Unlock job insights

Logistics, Freight & Delivery Services 1,001-5,000 employees

CJ Century is a leading provider of supply chain solutions. From a forwarding agent in the 1970s, the Group has since diversified into integrated logistics, oil logistics, procurement logistics as well as data management solutions.

CJ Century's unique model of value-added solutions encompasses warehousing and distribution services that can be scaled and customised to cater to the needs of customers based on the demands and delivery service requirements for their products. With the innovative solutions offered, CJ Century has evolved to managing the contract logistics of discerning clientele, where the value propositions are to improve operational efficiencies that positively enhance the clientele and their end customers.

In line with our expansion, we are looking for suitable candidates for the following position.

CJ Century is a leading provider of supply chain solutions. From a forwarding agent in the 1970s, the Group has since diversified into integrated logistics, oil logistics, procurement logistics as well as data management solutions.

CJ Century's unique model of value-added solutions encompasses warehousing and distribution services that can be scaled and customised to cater to the needs of customers based on the demands and delivery service requirements for their products. With the innovative solutions offered, CJ Century has evolved to managing the contract logistics of discerning clientele, where the value propositions are to improve operational efficiencies that positively enhance the clientele and their end customers.

In line with our expansion, we are looking for suitable candidates for the following position.

What can I earn as an Executive Assistant