Executive, Admin & Operation

Intrinseque Health Pte Ltd.; Malacca City; On-site; MYR 48,000 - 72,000; Full time

Job summary

Intrinseque Health Pte Ltd. in Melaka is seeking an Executive, Admin & Operations to support and optimize daily business operations.

This full-time role will handle scheduling, documentation, vendor coordination and reporting to ensure efficient office functioning. The successful candidate will have a Diploma or Bachelor in Business Administration or related field, at least 2 years’ experience in admin/ops, strong MS Office skills and a professional, discreet demeanor within a healthcare or

Qualifications

• Diploma or Bachelor’s degree in Business Administration, Office Management or related field.
• Minimum 2+ years of experience in an administrative or operations support role within healthcare, corporate or professional services.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with administrative management software.

Responsibilities

• Manage daily administrative tasks including scheduling, correspondence, and record-keeping for smooth office operations.
• Coordinate meetings, conferences and events, including venue arrangements, logistics and participant communication.
• Maintain and update filing systems, databases and administrative documentation per organisational standards.
• Process invoices, expense reports and other financial documents, ensuring accuracy and timely submission.
• Provide comprehensive support to senior management, including reports, presentations and briefing materials.
• Manage office supplies and equipment, monitor inventory levels and arrange procurement as needed.
• Coordinate with departments to streamline operational processes and resolve administrative challenges.
• Support human resources functions, including onboarding documentation and employee records management.
• Maintain confidentiality and discretion when handling sensitive information.
• Identify opportunities to improve administrative efficiency and suggest process improvements.

Skills

Time management

Organisational skills

Communication skills

Interpersonal skills

Teamwork

Customer service

Attention to detail

Independence

Education

Diploma/Bachelor in Business Admin / Office Management

Tools

Microsoft Office Suite

Administrative software

Job description

About the role
Intrinseque Health is seeking an Executive, Admin & Operation to join our dynamic team in Melaka. This is a full-time position that plays a crucial role in supporting the smooth and efficient operation of our organisation. As an administrative executive, you will be the backbone of our operations, ensuring that all administrative functions are executed with precision and professionalism. This role is integral to maintaining organisational efficiency and enabling our team to focus on delivering exceptional healthcare services.

What you'll be doing

Managing daily administrative tasks including scheduling, correspondence, and record-keeping to ensure smooth office operations

Coordinating meetings, conferences, and events, including venue arrangements, logistics and participant communication

Maintaining and updating filing systems, databases and administrative documentation in compliance with organisational standards

Processing invoices, expense reports and other financial documentation, ensuring accuracy and timely submission

Providing comprehensive support to senior management, including preparing reports, presentations and briefing materials

Managing office supplies and equipment, monitoring inventory levels and arranging procurement as needed

Coordinating with various departments to streamline operational processes and resolve administrative challenges

Supporting human resources functions, including onboarding documentation and employee records management

Maintaining confidentiality and exercising discretion when handling sensitive organisational information

Identifying opportunities to improve administrative efficiency and suggesting process improvements

What we're looking for

Diploma or Bachelor's degree in Business Administration, Office Management or a related field

Minimum 2+ years of experience in an administrative or operations support role within a healthcare, corporate or professional services environment

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with administrative management software

Excellent organisational and time management skills with the ability to prioritise multiple tasks effectively

Strong written and verbal communication skills in English and Bahasa Malaysia, with additional languages being advantageous

Meticulous attention to detail and accuracy, particularly when handling financial and confidential documents

Demonstrated ability to work independently as well as collaboratively within a team environment

Professional demeanour with strong interpersonal and customer service skills

Knowledge of office management best practices and administrative procedures

Flexibility and willingness to take on varied responsibilities as organisational needs evolve