Admin Executive

ESSENTIAL CARE CENTRE SDN. BHD.; Malacca City; On-site; MYR 33,000 - 50,000; Full time

Benefits offered by this job

Competitive salary

Professional development

Collaborative workplace

Job security

Community impact

Job summary

Essential Care Centre Sdn. Bhd. is seeking an Admin Executive to join our Melaka Tengah team. This full-time role provides essential support to keep administrative operations running smoothly across the centre.

You will handle scheduling, correspondence, record-keeping, document management, and liaise with vendors and staff. The ideal candidate has proven admin experience, excellent communication, and strong organizational skills to thrive in a busy healthcare environment.

Qualifications

• Proven experience in administrative or office support roles.
• Strong organisational and time management skills with the ability to manage multiple tasks simultaneously.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint) and general computer literacy.
• Attention to detail and accuracy in all administrative work.
• Professional demeanour and the ability to work effectively with colleagues at all levels.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Problem-solving skills and a proactive approach to identifying and resolving administrative challenges.
• Flexibility and adaptability in a dynamic work environment.
• Relevant qualifications in administration, business, or related field would be advantageous.

Responsibilities

• Managing daily administrative tasks including scheduling, correspondence, and record-keeping
• Coordinating office operations and ensuring all administrative systems run smoothly
• Handling incoming and outgoing communications, including emails, calls, and mail distribution
• Preparing and maintaining documentation, reports, and files in both physical and digital formats
• Supporting the coordination of meetings, appointments, and events
• Assisting with data entry and database management to maintain accurate records
• Providing administrative support to multiple departments and staff members as required
• Ordering and managing office supplies and equipment inventory
• Liaising with external parties, including vendors, clients, and service providers
• Contributing to the development and improvement of administrative processes and procedures

Skills

Organisational skills

Time management

Communication skills

MS Office

Confidentiality

Problem-solving

Multitasking

Education

Administration/business qualifications

Tools

Microsoft Office

Job description

About the role

We are seeking an Admin Executive to join our team at Essential Care Centre Sdn. Bhd. This is a full-time position based in Melaka Tengah, Melaka. As an Admin Executive, you will be the backbone of our administrative operations, providing essential support to ensure the smooth running of our organisation. You will play a crucial role in maintaining our operational efficiency and supporting our teams across the centre.

What you'll be doing

• Managing daily administrative tasks including scheduling, correspondence, and record-keeping
• Coordinating office operations and ensuring all administrative systems run smoothly
• Handling incoming and outgoing communications, including emails, calls, and mail distribution
• Preparing and maintaining documentation, reports, and files in both physical and digital formats
• Supporting the coordination of meetings, appointments, and events
• Assisting with data entry and database management to maintain accurate records
• Providing administrative support to multiple departments and staff members as required
• Ordering and managing office supplies and equipment inventory
• Liaising with external parties, including vendors, clients, and service providers
• Contributing to the development and improvement of administrative processes and procedures

What we're looking for

• Proven experience working in an administrative or office support role
• Strong organisational and time management skills with the ability to manage multiple tasks simultaneously
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint) and general computer literacy
• Attention to detail and accuracy in all administrative work
• Professional demeanour and the ability to work effectively with colleagues at all levels
• Ability to maintain confidentiality and handle sensitive information appropriately
• Problem-solving skills and a proactive approach to identifying and resolving administrative challenges
• Flexibility and adaptability in a dynamic work environment
• Relevant qualifications in administration, business, or a related field would be advantageous

About us

Essential Care Centre Sdn. Bhd. is a dedicated healthcare and care services provider committed to delivering quality support and assistance to our community. We operate with a focus on compassion, professionalism, and excellence in all aspects of our service delivery. Our team is passionate about making a positive difference in the lives of those we serve, and we foster a workplace culture that values teamwork, integrity, and continuous improvement. We pride ourselves on our commitment to providing exceptional care and support services.

What we offer

• Competitive salary package commensurate with experience
• Opportunities for professional development and career growth within a supportive organisation
• A collaborative and inclusive workplace culture
• Full-time employment providing stability and job security
• A role that contributes meaningfully to our organisation's success and the support we provide to our community