Healthcare Admin & Operations Executive

Intrinseque Health Pte Ltd.; Malacca City; On-site; MYR 48,000 - 72,000; Full time

Job summary

Intrinseque Health Pte Ltd. in Melaka is seeking an Executive, Admin & Operations to support and optimize daily business operations.

This full-time role will handle scheduling, documentation, vendor coordination and reporting to ensure efficient office functioning. The successful candidate will have a Diploma or Bachelor in Business Administration or related field, at least 2 years’ experience in admin/ops, strong MS Office skills and a professional, discreet demeanor within a healthcare or

Qualifications

• Diploma or Bachelor’s degree in Business Administration, Office Management or related field.
• Minimum 2+ years of experience in an administrative or operations support role within healthcare, corporate or professional services.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with administrative management software.

Responsibilities

• Manage daily administrative tasks including scheduling, correspondence, and record-keeping for smooth office operations.
• Coordinate meetings, conferences and events, including venue arrangements, logistics and participant communication.
• Maintain and update filing systems, databases and administrative documentation per organisational standards.
• Process invoices, expense reports and other financial documents, ensuring accuracy and timely submission.
• Provide comprehensive support to senior management, including reports, presentations and briefing materials.
• Manage office supplies and equipment, monitor inventory levels and arrange procurement as needed.
• Coordinate with departments to streamline operational processes and resolve administrative challenges.
• Support human resources functions, including onboarding documentation and employee records management.
• Maintain confidentiality and discretion when handling sensitive information.
• Identify opportunities to improve administrative efficiency and suggest process improvements.

Skills

Time management

Organisational skills

Communication skills

Interpersonal skills

Teamwork

Customer service

Attention to detail

Independence

Education

Diploma/Bachelor in Business Admin / Office Management

Tools

Microsoft Office Suite

Administrative software

Job description

Intrinseque Health Pte Ltd. in Melaka is seeking an Executive, Admin & Operations to support and optimize daily business operations.

This full-time role will handle scheduling, documentation, vendor coordination and reporting to ensure efficient office functioning. The successful candidate will have a Diploma or Bachelor in Business Administration or related field, at least 2 years’ experience in admin/ops, strong MS Office skills and a professional, discreet demeanor within a healthcare or