Event Assistant

Sunway Multicare Pharmacy; Selangor; On-site; MYR 45,000 - 73,000; Full time

Job summary

Sunway Multicare Pharmacy in Malaysia is seeking a proactive Marketing Warehouse & Event Coordinator to manage inventory, organize materials, and support event logistics to ensure a seamless customer experience.

You will coordinate with internal teams and vendors, handle event setup and dismantling, manage registrations and cashiering at events, and perform stock handling and warehouse tasks to support retail outlets.

Qualifications

• Minimum Diploma or Bachelor Degree in Marketing, Event Management, Business Administration, or related field.
• Minimum 2 years of relevant experience in event coordination, logistics, warehouse/store operations, or retail operations is preferred.
• Experience in event setup, inventory/stock management, and on-site event coordination will be an advantage.
• Experience in Pharmacy, Healthcare, Retail, or FMCG industry will be an advantage.
• Own vehicle and willing to travel for work-related purposes.
• Able to work on weekends, public holidays, and evenings when supporting events.
• Comfortable with event setup, stock handling, and warehouse-related tasks.
• Strong organizational and multitasking skills.
• Positive, enthusiastic, and proactive attitude.
• Ability to work independently and collaboratively in a team environment.

Responsibilities

• Marketing materials and event equipment receiving, storage, issuance, and return.
• Organize marketing warehouse and stock records; ensure accessibility.
• Coordinate event materials, packing, and transfers to retail outlets.
• Monitor stock levels and maintain inventory records.
• Support event setup, dismantling, and vendor coordination.
• On-site event operations: registrations, cashiering, promotions, and customer engagement.

Skills

Marketing coordination

Inventory management

Vendor coordination

Stock reconciliation

Education

Diploma or Bachelor Degree in Marketing or related field

Job description

This role involves managing marketing materials and inventory, coordinating event logistics, and providing on-site operational support to ensure successful event execution and a positive customer experience.

Key Responsibilities:

1. Marketing Warehouse & Inventory

• Manage the receiving, storage, issuance, and return of marketing materials and event equipment.
• Organize and maintain the marketing warehouse to ensure materials are properly stored and easily accessible.
• Prepare, pack, and distribute event materials, promotional items, and marketing assets for events and transfers between retail outlets.
• Monitor stock levels and maintain accurate inventory records.

2. Event Coordination

• Ensure all event materials, promotional items, and equipment are prepared before each event.
• Support event setup and dismantling to ensure smooth event operations.
• Coordinate with internal teams and external vendors to ensure event requirements are fulfilled.

3. On-Site Event Operations

• Provide on-site operational support throughout events to ensure a seamless customer experience.
• Manage event registration, redemption counters, cashiering, and promotional activities.
• Support customer engagement activities during events and other promotional activities.
• Perform any other duties and responsibilities assigned by Management from time to time.

Job Requirements:

• Minimum Diploma or Bachelor Degree in Marketing, Event Management, Business Administration, or related field.
• Minimum 2 years of relevant experience in event coordination, logistics, warehouse/store operations, or retail operations is preferred.
• Experience in event setup, inventory/stock management, and on-site event coordination will be an advantage.
• Experience in the Pharmacy, Healthcare, Retail, or FMCG industry will be an advantage.
• Possess own vehicle and be willing to travel for work-related purposes.
• Able to work on weekends, public holidays, and evenings when supporting events.
• Comfortable with event setup, stock handling, and warehouse-related tasks.
• Strong organizational and multitasking skills.
• Positive, enthusiastic, and proactive attitude.
• Ability to work independently and collaboratively in a team environment.