Admin Assistant (Event Operations)

Fast Events Sdn Bhd; Puchong; On-site; MYR 29,000 - 40,000; Full time

Job summary

Fast Events Sdn Bhd is seeking an Admin Assistant (Event Operations) to support the Operations and Event Management team in a fast-paced setting. You will handle administrative tasks while coordinating on-ground event activities and logistics.

The role involves managing staff claims, overtime, schedules, site visits, and coordinating with suppliers. Fresh graduates are welcomed, and own transport is required to meet event schedules across venues.

Qualifications

• Fresh graduates welcome; strong sense of responsibility.
• Able to work independently and under pressure.
• Willing to work weekends and overtime.
• Own transportation required.
• Excellent communication and organisational skills.
• Basic knowledge of MS Office / Google Workspace is a plus.

Responsibilities

• Handle staff claims and petty cash for the Operations Department.
• Prepare and manage job sheets, including overtime records.
• Create and coordinate event schedules, site visits, meetings and other operational activities.
• Assist Operations with warehouse and event inventory management, including recording equipment.
• Source and coordinate with suppliers, vendors and service providers for events.
• Assist in recruiting, screening and coordinating part-time event crew.
• Provide administrative and operational support to other departments as required.
• Perform ad-hoc tasks as assigned by Management.

Skills

Event coordination

Administrative tasks

Communication

Organisational skills

Independence

Resilience

Tools

Microsoft Office

Google Workspace

Job description

We are looking for a responsible, organized and adaptable Admin Assistant (Event Operations) to support our Operations and Event Management team.

This role is suitable for someone who enjoys a fast-paced working environment, is willing to get involved in event operations, and is comfortable handling both administrative tasks and on-ground event-related coordination.

Key Responsibilities:

Handle, calculate and arrange staff claims and petty cash for the Operations Department.

Prepare and manage job sheets, including overtime records for the Operations team.

Create and coordinate event schedules, site visits, meetings and other operational activities.

Assist the Operations team with warehouse and event inventory management, including checking, organising and recording event equipment and materials.

Source and coordinate with suppliers, vendors and other service providers for events.

Assist in recruiting, screening and coordinating part-time event crew.

Provide administrative and operational support to other departments when required.

Perform ad-hoc tasks and other duties as assigned by Management.

Requirements:

Female candidates only.

Fresh graduates are encouraged to apply.

Strong sense of responsibility and able to work independently.

Resilient and able to work under pressure in a fast-paced event environment.

Willing to work weekends, public holidays and overtime when required by event schedules.

Must have own transportation.

Flexible and able to adapt to changing event requirements and schedules.

Willing to learn and take on new responsibilities.

Good communication and organisational skills.

Basic knowledge of Microsoft Office / Google Workspace is an advantage.

Why Join Us?

Opportunity to gain hands-on experience in the Event Management industry.

Exposure to event planning, operations, suppliers and event crew management.

Work in a dynamic and fast-paced environment.

Opportunity to learn and develop across different areas of the business.

Be part of a team that delivers events and projects from planning to execution.