Event Coordinator

Pine Hills International; Malaysia; On-site; MYR 40,000 - 60,000; Full time

Job summary

Fairview International School in Malaysia is seeking an experienced Event Coordinator responsible for planning and executing various company events. This role ensures events run smoothly, stay within budget, and reflect the organization's standards.

The ideal candidate should have a Diploma or Bachelor's degree in Event Management or related field and proven experience in event coordination. Strong organizational skills and effective communication abilities are essential for success in this role.

Qualifications

• Proven experience in event coordination or a similar role.
• Strong organizational, time management, and multitasking skills.
• Excellent communication and interpersonal abilities.

Responsibilities

• Plan and coordinate corporate functions, meetings, and conferences.
• Develop event timelines, schedules, and action plans.
• Coordinate logistics including venue, layout, and transportation.
• Negotiate contracts and manage vendor deliverables.
• Prepare and monitor event budgets.

Skills

Organizational skills

Time management

Interpersonal abilities

Multitasking skills

Communication

Education

Diploma or Bachelor’s degree in Event Management, Marketing, Hospitality, or a related field

Job description

The Event Coordinator is responsible for planning, organizing, and executing company events from concept to completion. This role ensures events run smoothly, meet objectives, stay within budget, and reflect the organization’s standards and brand image.

Responsibilities

• Plan and coordinate events such as corporate functions, meetings, conferences, exhibitions, training sessions, and social events.
• Develop event timelines, schedules, and detailed action plans.
• Coordinate event logistics including venue selection, layout, equipment, transportation, and accommodation.
• Liaise with vendors, suppliers, caterers, decorators, and service providers.
• Negotiate contracts and manage vendor deliverables.
• Coordinate with internal departments and external stakeholders to ensure event requirements are met.
• Prepare event budgets and monitor expenses to ensure cost control.
• Process purchase requests, invoices, and payments related to events.
• Maintain accurate event documentation and records.
• Oversee on‑site event setup, operations, and teardown.
• Ensure compliance with safety, company policies, and event guidelines.
• Handle last‑minute changes, issues, or emergencies professionally.
• Assist with event promotion, invitations, and participant registration.
• Coordinate event materials such as banners, brochures, presentations, and giveaways.
• Support post‑event communication and feedback collection.
• Conduct post‑event evaluations and prepare reports.
• Gather feedback and recommend improvements for future events.

Requirements

• Diploma or Bachelor’s degree in Event Management, Marketing, Hospitality, or a related field.
• Proven experience in event coordination or a similar role.
• Strong organizational, time management, and multitasking skills.
• Excellent communication and interpersonal abilities.

This position is essential for ensuring that all events are executed flawlessly and align with the company’s goals and branding.