Document Controller (Lundu, Sarawak)

Edgenta FIRST Sdn Bhd; Sarawak; On-site; MYR 27,000 - 42,000; Full time

Job summary

Edgenta FIRST Sdn Bhd in Malaysia's Sarawak is seeking a Project Administrator to establish and maintain a filing system, track documents, and support the project team at the site office. You will handle incoming and outgoing documents, coordinate with consultants, and ensure PQP procedures are followed.

The role is contract-based until 30 June 2027, with renewal subject to performance. Candidates should have a Diploma in a related field, at least 3 years in project administration, and

Qualifications

• Minimum 3 years of experience in project administration or document control.
• Diploma in Business Administration, Public Administration, Office Management, or related field.
• Proficient in Word, Excel, and PowerPoint.
• Experience with EDMS and document control is an added advantage.
• Good communication, coordination, and organisational skills; able to follow up with consultants and project team.
• Able to work independently with minimal supervision and manage multiple tasks.

Responsibilities

• Establish and maintain a proper filing system for project-related correspondence and documents.
• Receive, register, track, and manage all incoming/outgoing project documents with tracking numbers.
• Coordinate with consultants to track deliverables and arrange follow-ups.
• Maintain and update project document records in the designated Share Folder.
• Coordinate urgent correspondence in the absence of the supervisor.
• Follow up on outstanding hardcopies of outgoing documents.
• Perform general administrative duties to support the project team.
• Assist the Project Team with other administrative tasks as required.

Skills

Document control

EDMS

Communication

Organisation

Independent worker

Education

Diploma in Business Administration

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Responsibilities

• Establish and maintain a proper, orderly, and comprehensive filing system for all project-related correspondence and documents.
• Receive, register, track, and manage all incoming and outgoing project documents, including assigning sequential tracking numbers, registering documents in the EDMS, and ensuring proper handling and storage in accordance with the Project Quality Plan (PQP) procedures.
• Communicate and coordinate with consultants to track deliverables and arrange discussions or follow-ups as necessary.
• Maintain and update project document records in the designated Share Folder.
• Coordinate and monitor all correspondences requiring urgent attention, particularly in the absence of the immediate superior.
• Follow up with the Project Team on any outstanding or unsubmitted hardcopies of outgoing documents.
• Perform general administrative duties to support the project team.
• Assist the Project Team with other administrative matters and tasks as required.

Requirements

• Minimum 3 years of relevant working experience, preferably in project administration or document control.
• Minimum Diploma in Business Administration, Public Administration, Office Management, or a related field.
• Proficient in Microsoft Office applications, particularly Word, Excel, and PowerPoint.
• Experience in project document control, document filing, correspondence tracking, and Electronic Document Management System (EDMS) will be an added advantage.
• Good communication, coordination, and organisational skills, with the ability to follow up effectively with consultants and project team members.
• Able to work independently with minimal supervision and manage multiple tasks effectively.
• Detail-oriented and able to maintain accurate and systematic project documentation.
• Willing to be based at the project site office.

Remarks: This is a contract position until 30-Jun-2027, renewable subject to performance and project requirements.