Document Controller cum Admin

DCN HOLDING SDN. BHD.; Lubok China; On-site; MYR 36,000 - 60,000; Full time

Job summary

DCN HOLDING SDN. BHD. is seeking a detail oriented Document Controller cum Admin for a major development in Lubok China, Malacca.

You will manage project documentation, maintain version control, and coordinate with consultants, contractors, and internal teams to ensure compliance with standards. Ideal candidates hold a Diploma/Degree in a related field, have 2–3 years' document control experience, and are proficient in MS Office.

Qualifications

• Diploma or degree in Business Administration, Engineering, or related field.
• 2–3 years of document control experience, preferably in construction or engineering projects.
• Familiarity with MS Office Suite.
• Strong organizational skills and attention to detail.
• Ability to work independently and coordinate with multiple stakeholders.
• Good communication in English and Bahasa Malaysia.

Responsibilities

• Establish and maintain a comprehensive document control system for project records.
• Manage the receipt, distribution, and filing of all project documentation (drawings, contracts, reports, correspondence).
• Ensure version control and proper tracking of revisions to technical documents and drawings.
• Liaise with consultants, contractors, and internal teams to ensure timely submission and approval of documents.
• Maintain electronic and hard copy filing systems in accordance with company standards.
• Prepare document transmittals, registers, and status reports for management review.
• Support site and office teams with administrative tasks related to documentation and compliance.
• Safeguard confidentiality and security of sensitive project information.

Skills

Organizational skills

Attention to detail

Communication skills

Independent worker

Education

Diploma/Degree in Business Administration, Engineering, or related field

Tools

MS Office Suite

Job description

We are seeking a detail oriented Document Controller cum Admin to manage project documentation for a high profile development at pre-sedimentation pond project in Lubok China, Malacca. The role requires systematic record keeping, version control, and coordination with project teams to ensure compliance with company and contractual standards.

Key responsibilities

Establish and maintain a comprehensive document control system for project records.

Manage the receipt, distribution, and filing of all project documentation (drawings, contracts, reports, correspondence).

Ensure version control and proper tracking of revisions to technical documents and drawings.

Liaise with consultants, contractors, and internal teams to ensure timely submission and approval of documents.

Maintain electronic and hard copy filing systems in accordance with company standards.

Prepare document transmittals, registers, and status reports for management review.

Support site and office teams with administrative tasks related to documentation and compliance.

Safeguard confidentiality and security of sensitive project information.

Requirements

Diploma/Degree in Business Administration, Engineering, or related field.

Minimum 2–3 years of experience in document control, preferably in construction or engineering projects.

Familiarity with MS Office Suite.

Strong organizational skills and attention to detail.

Ability to work independently and follow up with coordination with multiple stakeholders.

Good communication skills in English and Bahasa Malaysia.