Document Controller

Data Center Construction; Iskandar Puteri; On-site; MYR 67,000 - 100,000; Full time

Job summary

Data Center Construction in Iskandar Puteri, Johor, Malaysia is seeking a Document Controller to establish and maintain a robust document control system for complex projects. You will manage drawings, specifications, reports, and records while ensuring proper numbering, version control, and timely distribution to stakeholders.

The role requires 2–5 years of experience in construction or project environments, with strong knowledge of EDMS/Procore/SharePoint and proficiency in Microsoft Office.

Qualifications

• Diploma or degree in Business Administration, Engineering, Construction Management, or related field.
• 2 to 5 years of experience as a Document Controller in construction, data centre, or project-based environments.
• Strong knowledge of document control processes and best practices.
• Familiar with document management systems (e.g. EDMS, Aconex, Procore, SharePoint, or similar).
• Proficient in Microsoft Office (Word, Excel, Outlook).

Responsibilities

• Establish and maintain an effective document control system for project documentation.
• Manage incoming and outgoing documents including drawings, specifications, reports, correspondence, and records.
• Ensure proper document numbering, version control, revision tracking, and filing in accordance with company standards.
• Distribute documents to internal teams, consultants, clients, and subcontractors as required.
• Ensure all stakeholders are working with the latest approved document revisions.
• Coordinate document submissions, approvals, and acknowledgements within agreed timelines.
• Ensure document control processes comply with company procedures, project requirements, and audit standards.
• Maintain accurate records for contractual, technical, and regulatory documentation.
• Support audits by providing complete and traceable document records when required.
• Support the project team in preparing and compiling reports, submissions, and correspondence.
• Assist in managing document control for tender, construction, and handover stages.
• Archive project documents upon project completion in accordance with retention policies.
• Perform any other document-related or administrative duties as assigned by management

Skills

Document control

Attention to detail

Time management

Communication

Independent work

Education

Diploma/Degree in Business Administration, Engineering, Construction Management or related field

Tools

EDMS

Aconex

Procore

SharePoint

Microsoft Office

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

• Establish and maintain an effective document control system for project documentation.
• Manage incoming and outgoing documents including drawings, specifications, reports, correspondence, and records.
• Ensure proper document numbering, version control, revision tracking, and filing in accordance with company standards.
• Distribute documents to internal teams, consultants, clients, and subcontractors as required.
• Ensure all stakeholders are working with the latest approved document revisions.
• Coordinate document submissions, approvals, and acknowledgements within agreed timelines.
• Ensure document control processes comply with company procedures, project requirements, and audit standards.
• Maintain accurate records for contractual, technical, and regulatory documentation.
• Support audits by providing complete and traceable document records when required.
• Support the project team in preparing and compiling reports, submissions, and correspondence.
• Assist in managing document control for tender, construction, and handover stages.
• Archive project documents upon project completion in accordance with retention policies.
• Perform any other document-related or administrative duties as assigned by management

Requirements

• Diploma or Degree in Business Administration, Engineering, Construction Management, or related field.
• Minimum 2 to 5 years of experience as a Document Controller, preferably in construction, data centre, or project-based environments.
• Strong knowledge of document control processes and best practices.
• Familiar with document management systems (e.g. EDMS, Aconex, Procore, SharePoint, or similar).
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Good organisational, attention to detail, and time management skills.
• Able to work independently and handle multiple documents with accuracy.
• Good communication skills and ability to coordinate with multiple stakeholders.