Document Controller (Lundu, Sarawak)

UEM Edgenta Berhad; Sarawak; On-site; MYR 36,000 - 58,000; Full time

Job summary

UEM Edgenta Berhad is seeking a Project Administration / Document Control professional to establish and maintain filing systems for project-related documents. You will receive, register, track, and manage all project documents, ensuring proper handling and EDMS registration.

You will coordinate with consultants, monitor urgent correspondences, and support the project team with general admin duties. Based at the project site office, a Diploma in relevant fields and 3 years of experience are

Qualifications

• Minimum 3 years of relevant working experience in project administration or document control.
• Diploma in Business Administration, Public Administration, Office Management, or related field.
• Proficient in Microsoft Office applications, especially Word, Excel, and PowerPoint.
• Experience in EDMS and document control is advantageous.
• Ability to work independently and manage multiple tasks.

Responsibilities

• Establish and maintain a proper, orderly, and comprehensive filing system for all project-related correspondence and documents.
• Receive, register, track, and manage all incoming and outgoing project documents, including assigning sequential tracking numbers, registering documents in the EDMS, and ensuring proper handling and storage in accordance with the PQP procedures.
• Communicate and coordinate with consultants to track deliverables and arrange discussions or follow-ups as necessary.
• Maintain and update project document records in the designated Share Folder.
• Coordinate and monitor all correspondences requiring urgent attention, particularly in the absence of the immediate superior.
• Follow up with the Project Team on any outstanding or unsubmitted hardcopies of outgoing documents.
• Perform general administrative duties to support the project team.
• Assist the Project Team with other administrative matters and tasks as required.

Skills

Communication

Organisational skills

Attention to detail

Independent working

Education

Diploma in Business Administration / Public Administration / Office Management

Tools

Microsoft Office (Word, Excel, PowerPoint)

Job description

Responsibilities

JOB DESCRIPTION

• Establish and maintain a proper, orderly, and comprehensive filing system for all project-related correspondence and documents.
• Receive, register, track, and manage all incoming and outgoing project documents, including assigning sequential tracking numbers, registering documents in the EDMS, and ensuring proper handling and storage in accordance with the Project Quality Plan (PQP) procedures.
• Communicate and coordinate with consultants to track deliverables and arrange discussions or follow-ups as necessary.
• Maintain and update project document records in the designated Share Folder.
• Coordinate and monitor all correspondences requiring urgent attention, particularly in the absence of the immediate superior.
• Follow up with the Project Team on any outstanding or unsubmitted hardcopies of outgoing documents.
• Perform general administrative duties to support the project team.
• Assist the Project Team with other administrative matters and tasks as required.

Requirements

• Minimum 3 years of relevant working experience, preferably in project administration or document control.
• Minimum Diploma in Business Administration, Public Administration, Office Management, or a related field.
• Proficient in Microsoft Office applications, particularly Word, Excel, and PowerPoint.
• Experience in project document control, document filing, correspondence tracking, and Electronic Document Management System (EDMS) will be an added advantage.
• Good communication, coordination, and organisational skills, with the ability to follow up effectively with consultants and project team members.
• Able to work independently with minimal supervision and manage multiple tasks effectively.
• Detail-oriented and able to maintain accurate and systematic project documentation.
• Willing to be based at the project site office.

Remarks: This is a contract position until 30-Jun-2027, renewable subject to performance and project requirements.