Senior Document Controller

Agensi Pekerjaan GMRecruitment Sdn Bhd; Johor Bahru; On-site; MYR 60,000 - 90,000; Full time

Job summary

Agensi Pekerjaan GMRecruitment Sdn Bhd is assisting with the search for a skilled Document Control Specialist in Johor Bahru, Malaysia. You will oversee receipt, control, and distribution of project documents to ensure accuracy and compliance with standards.

The role requires at least 5 years in document control (construction preferred), a Bachelor’s degree, and strong attention to detail. Mandarin communication is a plus for coordinating with Mandarin-speaking stakeholders.

Qualifications

• Minimum 5 years in document control, preferably in construction.
• Strong attention to detail with high accuracy in document handling and compliance.
• Proven ability to identify issues in document workflows and propose practical improvements.
• Good understanding of project documentation standards, procedures, and regulatory requirements.

Responsibilities

• Oversee receipt, tracking, and control of project documentation in physical and digital systems.
• Ensure documentation complies with internal standards, project requirements, and regulations.
• Perform quality checks on documents before distribution or submission.
• Distribute controlled documents to internal teams, stakeholders, and external parties as needed.
• Maintain and improve the document control system, including archiving and retrieval.

Skills

Document Control

Construction Industry

Attention to detail

Issue identification

English communication

Mandarin communication

Education

Bachelor's degree

Job description

• Oversee the receipt, tracking, and proper control of all project documentation to ensure accuracy, traceability, and proper filing in both physical and digital systems.
• Ensure all documentation complies with internal standards, project requirements, and relevant industry regulations.
• Perform quality checks on documents to ensure correctness, consistency, and completeness before distribution or submission.
• Manage timely distribution of controlled documents to internal teams, project stakeholders, and external parties when required.
• Maintain, organize, and continuously improve the document control system, including proper archiving and retrieval processes.
• Prepare periodic documentation status reports and project progress summaries for management review and decision-making.
• Act as the key liaison between project managers, engineers, and relevant stakeholders to ensure smooth document flow and resolve documentation-related issues.
• Support continuous improvement initiatives related to document control processes and system efficiency.

Job Requirements

• Minimum 5 years of proven experience in document control, preferably within the construction industry.
• Bachelor’s degree in Business Administration, Engineering, Construction Management, or related field is preferred.
• Strong attention to detail with high accuracy in document handling and compliance management.
• Ability to identify issues in document workflows and propose practical solutions for improvement.
• Good understanding of construction project documentation standards, procedures, and regulatory requirements.
• Proficient in both written and spoken English; ability to communicate in Mandarin is required due to liaison with Mandarin-speaking stakeholders.
• Must be willing to work in Sedenak, Kulai.