Project Document Controller/Specialist

IntelliPro; Johor; On-site; MYR 78,000 - 112,000; Full time

Job summary

IntelliPro is seeking a Project Document Controller in Malaysia to manage technical records, drawings, and engineering deliverables with real-time tracking and secure archiving.

You will perform QA on documentation, distribute deliverables to engineering leads and site managers, and maintain repository architectures. Ideal candidates have 3–5 years in technical docs and strong EDMS experience.

Qualifications

• 3–5 years in document control or records management within technical infrastructure, heavy construction, or high‑tech facilities environments.
• Experience with Electronic Document Management Systems (EDMS) and engineering document workflows.
• Strong attention to detail and accuracy when auditing technical materials.

Responsibilities

• Manage end-to-end lifecycle of technical records, drawings, and engineering deliverables with real-time tracking and secure archiving.
• Perform quality assurance on incoming/outgoing documentation to meet standards and regulatory requirements.
• Distribute critical deliverables to cross-functional engineering leads, site managers, and external partners.
• Maintain digital and hard-copy repository architectures, and oversee archiving and data integrity protocols.
• Generate analytics, status reports, and audit trails for executive leadership review.
• Collaborate with project teams and contractors to streamline communication and eliminate record bottlenecks.

Skills

EDMS

Records management

Attention to detail

Communication skills

Inter-team coordination

Education

Bachelor's degree

Tools

EDMS software

Job description

Our Client:

We are partnering with a MNC that specializes in hyperscale solutions. The company is expanding their Malaysia operations and looking for a Project Document Controller as part of their strategic growth.

Responsibility:

• Manage the end-to-end lifecycle of technical records, drawings, and engineering deliverables, ensuring real-time tracking, secure archiving, and swift accessibility.
• Perform rigorous quality assurance checks on incoming and outgoing documentation to ensure strict alignment with organizational standards and sector compliance.
• Facilitate the efficient, scheduled distribution of critical deliverables to cross-functional engineering leads, site managers, and external partners.
• Maintain comprehensive digital and hard-copy repository architectures, overseeing routine archiving and data integrity protocols.
• Generate regular analytics, status reports, and audit trails regarding document control health for executive leadership review.
• Partner closely with project management teams, lead technical staff, and contractors to streamline cross-departmental communication flows and eliminate record bottlenecks.

Requirements:

• A minimum of 3 to 5 years of dedicated document control or records management experience within technical infrastructure, heavy construction, or high-tech facilities environments.
• A Bachelor’s degree in Engineering, Business Administration, Information Management, or a related discipline.
• Proven expertise in managing Electronic Document Management Systems (EDMS) and specialized engineering document workflows.
• Exceptional precision, keen analytical skills, and a high degree of accuracy when auditing technical materials.
• Strong verbal and written communication abilities, paired with effective inter-team coordination skills.
• Proactive problem-solving capabilities to identify operational gaps, mitigate compliance risks, and optimize data governance.
• Solid familiarity with industry-standard building codes, statutory record-keeping frameworks, and regulatory filing requirements.