Document Controller cum Admin

CR SEA (Malaysia) Sdn. Bhd.; Bagan Datuk; On-site; MYR 39,000 - 61,000; Full time

Benefits offered by this job

Competitive salary and benefits

Job summary

CR SEA (Malaysia) Sdn. Bhd. is seeking a highly organized Document Controller cum Admin to support construction projects in Perak.

The role focuses on document management, control systems, and providing administrative assistance to ensure smooth project operations on site in Bagan Datuk. The successful candidate will maintain project records, manage drawings and quality documents, and coordinate with consultants and subcontractors.

Qualifications

• Diploma or Bachelor’s Degree in Business Administration, Management, Construction Management, or a related field.
• Minimum 2 years of relevant experience in document control and administrative support, preferably within the construction industry.
• ISO-related knowledge or certification will have an added advantage.
• Familiar with document control procedures, filing systems, document registers, and project documentation.
• Proficient in Microsoft Office, particularly Excel and Word.
• Willing to be site-based in Bagan Datuk, Perak.

Responsibilities

• Assist the Project Manager / Construction Manager in all site documentation and administrative matters.
• Set up, maintain, and manage proper project document control and filing systems to ensure documents are organized, traceable, and easily accessible.
• Receive, check, register, track, and distribute incoming and outgoing project correspondence and documents.
• Maintain document registers, transmittals, control logs, and issuance records, ensuring all information is accurate and up to date.
• Manage and update project drawings, technical documents, quality documents, and other project records, ensuring the latest revisions are properly maintained on site.
• Coordinate the submission, issuance, and distribution of project documents to consultants, subcontractors, and relevant project teams in a timely manner.
• Maintain proper records and filing of project quality, ISO, QMS, and other relevant documentation in accordance with company procedures.
• Perform general site administrative duties, including staff attendance, leave records, claims checking, filing, data entry, and preparation of administrative reports.
• Assist with new joiner documentation and provide guidance on relevant company procedures, including leave and accommodation arrangements.
• Maintain proper records of company assets, interview schedules, and other site administrative matters.
• Ensure all project and company documents are properly stored, safeguarded, and kept confidential.
• Perform any other duties and responsibilities as assigned by the superior from time to time.

Skills

Organizational skills

Coordination skills

Communication skills

Attention to detail

Independent working

Time management

Education

Diploma/Bachelor’s Degree in Business Administration or related field

Tools

Microsoft Excel

Microsoft Word

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

This position is open to candidates based in Perak or nearby areas who are willing to work in Bagan Datuk, Perak.

ABOUT THE ROLE

We are seeking a highly organized and detail-oriented Document Controller cum Admin to join our team at CR SEA (Malaysia) Sdn. Bhd. to support our construction projects. The successful candidate will be responsible for managing project documentation, maintaining proper document control systems, and providing administrative support to ensure smooth and efficient project operations.

This role focuses on document management and administrative coordination, including maintaining and updating project records, controlling the issuance and distribution of documents, managing document filing and tracking systems, coordinating correspondence, and providing general administrative support to the project team. The candidate will ensure that all project documents are properly recorded, organized, updated, and readily available when required.

Key Responsibilities

• Assist the Project Manager / Construction Manager in all site documentation and administrative matters.
• Set up, maintain, and manage proper project document control and filing systems to ensure documents are organized, traceable, and easily accessible.
• Receive, check, register, track, and distribute incoming and outgoing project correspondence and documents.
• Maintain document registers, transmittals, control logs, and issuance records, ensuring all information is accurate and up to date.
• Manage and update project drawings, technical documents, quality documents, and other project records, ensuring the latest revisions are properly maintained on site.
• Coordinate the submission, issuance, and distribution of project documents to consultants, subcontractors, and relevant project teams in a timely manner.
• Maintain proper records and filing of project quality, ISO, QMS, and other relevant documentation in accordance with company procedures.
• Perform general site administrative duties, including staff attendance, leave records, claims checking, filing, data entry, and preparation of administrative reports.
• Assist with new joiner documentation and provide guidance on relevant company procedures, including leave and accommodation arrangements.
• Maintain proper records of company assets, interview schedules, and other site administrative matters.
• Ensure all project and company documents are properly stored, safeguarded, and kept confidential.
• Perform any other duties and responsibilities as assigned by the superiour from time to time.

Requirements

• Diploma or Bachelor’s Degree in Business Administration, Management, Construction Management, or a related field.
• Minimum 2 years of relevant experience in document control and administrative support, preferably within the construction industry.
• Candidates with ISO-related knowledge or certification will have an added advantage.
• Familiar with document control procedures, filing systems, document registers, and project documentation.
• Proficient in Microsoft Office, particularly Microsoft Excel and Word.
• Good organizational, coordination, and communication skills with strong attention to detail.
• Able to work independently, manage multiple documents, and meet deadlines in a fast-paced project environment.
• Willing to be site-based in Bagan Datuk, Perak.

What We Offer?

• At CR SEA (MALAYSIA) SDN. BHD., we are committed to providing our employees;
• Exposure to large-scale infrastructure and engineering projects.
• A supportive and innovative working environment with international expertise.
• Competitive salary and benefits package.
• Opportunities for professional development and career progression.