Document Controller

Pembinaan Bintang Baru; Petaling Jaya; On-site; MYR 33,000 - 58,000; Full time

Job summary

Jora Malaysia is seeking a diligent Documentation Administrator to manage project documents, filing, and version control across drawings, contracts, and reports.

You will track submissions, monitor manpower records, site activity logs, and coordinate with consultants and contractors to ensure ISO-compliant documentation; fresh graduates are welcome to apply.

Qualifications

• Diploma/Degree in Administration, Business, or related field.
• Minimum 1 year's experience in documentation/administration (construction preferred).
• Fresh graduates are encouraged to apply.
• Detail-oriented with strong organizational and numerical skills.
• Proficient in Microsoft Office (Word, Excel, Outlook); knowledge of EDMS is an advantage.
• Good communication skills and ability to work independently.

Responsibilities

• Maintain and control all incoming and outgoing project documents.
• Ensure proper filing, version control, and distribution of drawings, contracts, and reports.
• Track document submissions, approvals, and revisions.
• Record and monitor foreign worker details (manpower reports, quotas, permits, renewals).
• Record working hours and prepare daily activity summaries for site operations.
• Coordinate with consultants, contractors, and project teams on document flow.
• Prepare reports, logs, and ensure documentation meets company/ISO standards.
• Perform any other tasks assigned by the Construction Manager or Project Manager from time to time.

Skills

Detail-oriented

Organizational skills

Numerical skills

Communication skills

Independent work

Education

Diploma/Degree in Administration, Business, or related field

Tools

EDMS

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

• Maintain and control all incoming and outgoing project documents.
• Ensure proper filing, version control, and distribution of drawings, contracts, and reports.
• Track document submissions, approvals, and revisions.
• Record and monitor foreign worker details (manpower reports, quotas, permits, renewals).
• Record working hours and prepare daily activity summaries for site operations.
• Coordinate with consultants, contractors, and project teams on document flow.
• Prepare reports, logs, and ensure documentation meets company/ISO standards.
• Perform any other tasks assigned by the Construction Manager or Project Manager from time to time.

Requirements

• Diploma/Degree in Administration, Business, or related field.
• Minimum 1 years’ experience in documentation/administration (construction preferred).
• Fresh graduates are encouraged to apply.
• Detail-oriented with strong organizational and numerical skills.
• Proficient in Microsoft Office (Word, Excel, Outlook); knowledge of EDMS is an advantage.
• Good communication skills and ability to work independently.