Document Controller

Macain Energy Services; Selangor; On-site; MYR 47,000 - 71,000; Full time

Benefits offered by this job

Health insurance

Job summary

Jora Malaysia is seeking a proactive Document Controller to manage and control all project documentation across electrical, construction, and commissioning activities. You will maintain the document control system, ensure accurate versioning, and support QA/QC and safety submissions for handover.

You will coordinate with engineers, site teams, clients, and subcontractors, prepare reports, and assist finance with document verification for invoices.

Qualifications

• Diploma or Bachelor’s Degree
• Minimum 2 years of experience in document control for electrical or construction projects
• Good communication skills and ability to coordinate with multiple stakeholders

Responsibilities

• Manage the document control system for all electrical engineering, construction, and commissioning documents
• Control, transmit, and track drawings, specifications, method statements, inspection test plans, minutes of meeting, and reports
• Ensure proper document numbering, version control, and revision tracking
• Print, distribute, and update electrical construction drawings for site use
• Compile and submit QA/QC and safety documentation related to electrical works for final handover
• Coordinate document submissions, approvals, and comments with clients and consultants
• Maintain project document registers and progress records
• Support Finance in document verification for invoices and claims

Skills

Good communication skills

Education

Diploma or Bachelor’s Degree

Tools

Microsoft Word

Excel

PowerPoint

Access

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Role Purpose

Responsible for managing and controlling all project documentation to ensure accurate, timely, and compliant information flow throughout the construction lifecycle.

Key Responsibilities

Document Control & Management

• Manage the document control system for all electrical engineering, construction, and commissioning documents
• Control, transmit, and track drawings, specifications, method statements, inspection test plans, minutes of meeting, and weekly and monthly reports between engineering teams, site teams, clients, and subcontractors
• Ensure proper document numbering, version control, and revision tracking

Construction & Electrical Documentation

• Print, distribute, and update electrical construction drawings, including single-line diagrams, layout drawings, and as-built mark-ups for site use
• Compile and submit Quality Assurance, Quality Control, and Safety documentation related to electrical works for final handover

Coordination & Project Support

• Coordinate document submissions, approvals, and comments with clients and consultants
• Support documentation for inspections, Factory Acceptance Tests, and Site Acceptance Tests
• Maintain records of site instructions, technical queries, and design changes

Reporting & Administrative Support

• Maintain project document registers and progress records
• Support Finance in document verification for invoices and claims
• Perform ad-hoc tasks as assigned by superiors

Systems & Compliance

• Use Microsoft Word, Excel, PowerPoint, and Access for document control and reporting activities

Qualifications and Experience

• Diploma or Bachelor’s Degree
• Minimum 2 years of experience in document control for electrical or construction projects
• Good communication skills and ability to coordinate with multiple stakeholders

Job Type: Full-time

Experience:

• document controlling: 2 years (Preferred)

Benefits

• Health insurance