Document Control

China Construction Yangtze River (Malaysia); Selangor; On-site; MYR 33,000 - 61,000; Full time

Job summary

China Construction Yangtze River (Malaysia) is seeking a Document Controller to establish and manage a project document control system within a construction environment. You will implement a document management system, ensure compliance with project formats, and maintain confidential control of all records.

The role requires Mandarin communication skills and at least 1 year of document control experience in construction, with proficiency in Word, Excel, and PowerPoint.

Qualifications

• Diploma/Degree in Business Studies/Administration/Management or related discipline.
• Basic English and Mandarin communication skills preferred.
• We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking clients.
• At least 1 year of experience in document control position in construction industry.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint).

Responsibilities

• Establish and implement a project document control register, database and filing system (hard copy).
• Implement Project Document Management System and processes.
• Ensure document submissions are in accordance with project document formats and requirements.
• Establish and maintain a correspondence system.
• Implement workflows and collate issues and receive documents for design documentation approval and records.
• Plan and record documents flow to clients, sub-contractors and project office.
• Record issues and track location of control documents and drawings.
• Issue letters and receipts concerning documents in circulation.
• Ensure current versions are maintained and issued to required project parties.
• Coordinate storage and archiving of project and organisational records.
• Ensure documents are managed in strict confidentiality.
• Perform duties per company policies, processes, systems and procedures.

Skills

Mandarin communication

Microsoft Office

Education

Diploma/Degree in Business Studies/Administration/Management or related discipline

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Establish and implement an efficient project-related documents control register, database and hard copy filing system.

Implement Project Document Management System and processes.

Ensure document submissions are in accordance and compliant with project document formats and requirements.

Establish and maintain a correspondence system.

Implement workflows and collate issue and receive documents in accordance with project requirements for the development, review and approval of design documentation and all other procedures, instructions, product certification and records that are subject to review and approval.

Plan and record documents flow to and from all necessary parties, including clients, sub- contractors and the project office.

Record issues and track location of control documents and drawings.

Issue letters and receipts concerning the documents in circulation.

Ensure current versions are maintained of all documents subject to revision and ensure current versions of documents are issued to required project parties.

Coordinate storage and archiving of project and organisational records

Ensure the documents are managed in strict confidentiality.

Perform all duties in accordance with company policies, processes, systems and procedures.

Job Requirement

• Diploma/Degree in Business Studies/Administration/Management or other associated disciplines
• Basic English and Mandarin communication and writing skills are preferred.
• We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking clients.
• At least 1 years' experience in document control position in construction industry
• Proficient in Microsoft Office Application (Word, Excel, Power Point)