Document Control & Records Specialist

PROFESSIONAL TESTING SERVICES SDN.BHD; Gelang Patah; On-site; MYR 28,000 - 42,000; Full time

Job summary

PROFESSIONAL TESTING SERVICES SDN.BHD, a test laboratory founded in 1985 with ISO/IEC 17025 accreditation locations in multiple countries, is seeking a document control administrator in Gelang Patah, Johor. The role collects and verifies documents, uploads to the DMS, and supports invoicing while coordinating with Accounts and Test departments.

The ideal candidate has 1–2 years in document control or records management, proficiency in MS Office, strong attention to detail, and good communication

Qualifications

• SPM/Certificate/ Diploma in Business Administration, Records Management, or related field.
• 1–2 years of experience in document control, administration, or records management.
• ISO standards knowledge (e.g., ISO 9001 document control procedures) is preferred.
• Proficient in organizing, filing, and maintaining electronic and physical documents.
• Ability to identify inconsistencies or errors in documentation.
• Strong communication and interpersonal skills.
• Proficiency in MS Office.
• Analytical mindset with attention to details.

Responsibilities

• Collect/gather completed documents, check against work orders and quotations.
• Upload checked/completed documents onto Document Management System.
• Handover the consolidated documents to Accounts Department for invoicing.
• Monitor outstanding jobs and follow up with Test Department to close the jobs promptly.
• Work closely with Accounts Receivable to verify customer payment status before delivering reports to customers.
• File hard copy documents in proper order and dispose of documents exceeding retention period.

Skills

Document control

Record management

MS Office

Communication skills

Attention to detail

Analytical mindset

Education

Diploma/Certificate in Business Admin or Records Management

Tools

Document Management System (DMS)

Job description

PROFESSIONAL TESTING SERVICES SDN.BHD, a test laboratory founded in 1985 with ISO/IEC 17025 accreditation locations in multiple countries, is seeking a document control administrator in Gelang Patah, Johor. The role collects and verifies documents, uploads to the DMS, and supports invoicing while coordinating with Accounts and Test departments.

The ideal candidate has 1–2 years in document control or records management, proficiency in MS Office, strong attention to detail, and good communication