Senior Document Control & Compliance Specialist

HQPack Sdn Bhd; Kulai; On-site; MYR 67,000 - 100,000; Full time

Benefits offered by this job

11 days public holiday per year

13 days Annual Leave

100 days maternity leave

5 days childcare leave

14days paternity leave

Group PA & Hospitalization and Group

Group Term Life benefits

Job summary

HQ Pack Sdn Bhd in Kulai, Malaysia, is seeking a Document Management & Control professional to establish and maintain a structured document control system aligned with ISO standards, and to support regulatory documentation readiness. You will manage electronic and physical records, ensure version control, audit readiness, and regional document harmonization, reporting to the QHSE Manager.

This role requires a degree in a related field and at least five years' experience in documents management;

Qualifications

• Degree in Business Administration, Library Management, Records Management, or a related field.
• Minimum 5 years of hands-on document management or records management experience.
• Exceptional attention to detail and strong organizational skills.
• Familiarity with document control regulations and standards.
• Ability to update databases using document management systems.

Responsibilities

• Establish, implement, and maintain a structured document control system aligned with ISO standards.
• Support the QHSE Manager in regulatory documentation readiness.
• Maintain filing for regulatory inspections and evidence.
• Track document validity and alert for renewals.
• Handle intake, scanning, verification, and secure storage of documents.
• Ensure proper numbering, version control, and tracking of documents.
• Maintain electronic DMS and physical archives.
• Assist in regional document reviews and audits.
• Prepare documentation for internal and external audits.
• Ensure compliance with document control procedures.

Skills

Attention to detail

Organizational skills

Regulatory compliance

Document management

Database management

Education

Degree in Business Administration, Library Management, Records Management, or related field

Job description

HQ Pack Sdn Bhd in Kulai, Malaysia, is seeking a Document Management & Control professional to establish and maintain a structured document control system aligned with ISO standards, and to support regulatory documentation readiness. You will manage electronic and physical records, ensure version control, audit readiness, and regional document harmonization, reporting to the QHSE Manager.

This role requires a degree in a related field and at least five years' experience in documents management;