Document Control Assistant

PROFESSIONAL TESTING SERVICES SDN.BHD; Gelang Patah; On-site; MYR 28,000 - 42,000; Full time

Job summary

PROFESSIONAL TESTING SERVICES SDN.BHD, a test laboratory founded in 1985 with ISO/IEC 17025 accreditation locations in multiple countries, is seeking a document control administrator in Gelang Patah, Johor. The role collects and verifies documents, uploads to the DMS, and supports invoicing while coordinating with Accounts and Test departments.

The ideal candidate has 1–2 years in document control or records management, proficiency in MS Office, strong attention to detail, and good communication

Qualifications

• SPM/Certificate/ Diploma in Business Administration, Records Management, or related field.
• 1–2 years of experience in document control, administration, or records management.
• ISO standards knowledge (e.g., ISO 9001 document control procedures) is preferred.
• Proficient in organizing, filing, and maintaining electronic and physical documents.
• Ability to identify inconsistencies or errors in documentation.
• Strong communication and interpersonal skills.
• Proficiency in MS Office.
• Analytical mindset with attention to details.

Responsibilities

• Collect/gather completed documents, check against work orders and quotations.
• Upload checked/completed documents onto Document Management System.
• Handover the consolidated documents to Accounts Department for invoicing.
• Monitor outstanding jobs and follow up with Test Department to close the jobs promptly.
• Work closely with Accounts Receivable to verify customer payment status before delivering reports to customers.
• File hard copy documents in proper order and dispose of documents exceeding retention period.

Skills

Document control

Record management

MS Office

Communication skills

Attention to detail

Analytical mindset

Education

Diploma/Certificate in Business Admin or Records Management

Tools

Document Management System (DMS)

Job description

Collect/ gather completed documents, check/ tally against work order and quotation.

Upload checked/ completed documents onto Document Management System.

Handover the consolidated documents to Accounts Department for invoicing.

Monitor outstanding jobs and follow up with Test Department to close the jobs promptly.

Work closely with Account Receivable to verify customer payment status before deliver the reports to customers.

File the hard copy documents in a proper way and dispose hardcopy documents that have exceeded the Company's prevalent Document Retention Period.

Required Skills and Qualifications:

SPM/ Certificate/ Diploma in Business Administration, Records Management, or related field.

Minimum 1-2 years of experience in document control, administration, or records management.

ISO standards knowledge (e.g., ISO 9001 document control procedures) is preferred.

Proficient in organizing, filing, and maintaining electronic and physical documents.

Ability to identify inconsistencies or errors in documentation.

Strong communication and interpersonal skills.

Proficiency in MS Office.

Analytical mindset with attention to details.

The Company is a test laboratory specializing in fast, reliable and accurate testing of metal since 1985. We offer a comprehensive selection of tests and inspection services including mechanical tests, chemical and metallographic analysis, corrosion tests, non-destructive tests, welding consultancy & weld inspection, failure analysis, etc. Our facilities in Singapore, Malaysia and Indonesia are accredited to ISO/IEC 17025:2005 by SAC-SINGLAS, SAMM and KAN respectively.

We have gained recognition from the Oil & Gas, Offshore & Marine, Construction, and Manufacturing industries as a leading provider of quick, reliable, and accurate testing of metals.

The Company is a test laboratory specializing in fast, reliable and accurate testing of metal since 1985. We offer a comprehensive selection of tests and inspection services including mechanical tests, chemical and metallographic analysis, corrosion tests, non-destructive tests, welding consultancy & weld inspection, failure analysis, etc. Our facilities in Singapore, Malaysia and Indonesia are accredited to ISO/IEC 17025:2005 by SAC-SINGLAS, SAMM and KAN respectively.

We have gained recognition from the Oil & Gas, Offshore & Marine, Construction, and Manufacturing industries as a leading provider of quick, reliable, and accurate testing of metals.