Document Control Specialist | DMS & Compliance

Hirehub Management Sdn. Bhd.; Selangor; On-site; MYR 28,000 - 56,000; Full time

Job summary

Hirehub Management Sdn. Bhd. is seeking a detail-oriented Document Controller to manage and control company documents in both hardcopy and electronic formats.

You will ensure proper filing, version control, and record maintenance, coordinate with internal departments, and support audits with required documentation. Fluency in Mandarin is required, and a Diploma or Degree in related field is preferred.

Qualifications

• Diploma or Degree in Business Administration, Management, or related field.
• 1–2 years of experience in document control or administrative support.
• Familiar with document management systems (DMS) is an added advantage.
• Good organizational skills and attention to detail.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Able to work independently and meet deadlines.
• Proficient in Mandarin speaking and writing.

Responsibilities

• Manage and control company documents in both hardcopy and electronic formats.
• Ensure proper document filing, version control, and record maintenance.
• Distribute, track, and update documents according to company procedures.
• Coordinate with internal departments to ensure documentation accuracy and compliance.
• Maintain document control registers and ensure timely submission of reports.
• Support audit processes by providing required documentation.

Skills

Microsoft Office

Organizational skills

Attention to detail

Independent working

Mandarin

Education

Diploma or Degree in Business Administration, Management, or related field

Tools

Document Management System (DMS)

Job description

Hirehub Management Sdn. Bhd. is seeking a detail-oriented Document Controller to manage and control company documents in both hardcopy and electronic formats.

You will ensure proper filing, version control, and record maintenance, coordinate with internal departments, and support audits with required documentation. Fluency in Mandarin is required, and a Diploma or Degree in related field is preferred.