Document Control Assistant

Professional Testing Services Pte Ltd; Gelang Patah; On-site; MYR 33,000 - 61,000; Full time

Job summary

Professional Testing Services Pte Ltd is seeking a detail-oriented Document Controller to manage electronic and physical documents in our Johor Gelang Patah office. The role involves collecting, organizing, and uploading documents, and coordinating with Accounts for invoicing.

Ideal candidates have 1–2 years of document control experience, knowledge of ISO 9001 procedures, and strong MS Office skills with excellent communication and attention to detail.

Qualifications

• Candidate must have 1–2 years of document control/records management experience.
• Knowledge of ISO 9001 document control preferred.
• Proficiency in organizing and filing electronic and physical documents.
• Strong communication and interpersonal skills; attention to detail.

Responsibilities

• Collect/gather completed documents, check/tally against work order and quotation.
• Upload checked/completed documents onto Document Management System.
• Handover the consolidated documents to Accounts Department for invoicing.
• Monitor outstanding jobs and follow up with Test Department to close the jobs promptly.
• Work closely with Accounts Receivable to verify customer payment status before delivering reports to customers.
• File the hard copy documents in a proper way and dispose hardcopy documents that have exceeded retention period.

Skills

Document control

Administration

Records management

ISO standards

MS Office

Communication

Interpersonal skills

Attention to detail

Filing

Education

Diploma/Certificate in relevant field

Tools

Document Management System

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Collect/ gather completed documents, check/ tally against work order and quotation.

Upload checked/ completed documents onto Document Management System.

Handover the consolidated documents to Accounts Department for invoicing.

Monitor outstanding jobs and follow up with Test Department to close the jobs promptly.

Work closely with Account Receivable to verify customer payment status before deliver the reports to customers.

File the hard copy documents in a proper way and dispose hardcopy documents that have exceeded the Company's prevalent Document Retention Period.

Required Skills and Qualifications:

SPM/ Certificate/ Diploma in Business Administration, Records Management, or related field.

Minimum 1-2 years of experience in document control, administration, or records management.

ISO standards knowledge (e.g., ISO 9001 document control procedures) is preferred.

Proficient in organizing, filing, and maintaining electronic and physical documents.

Ability to identify inconsistencies or errors in documentation.

Strong communication and interpersonal skills.

Proficiency in MS Office.

Analytical mindset with attention to details.