Document Control Specialist – Mandarin, DMS & Audits

Hirehub Group; Selangor; On-site; MYR 28,000 - 56,000; Full time

Job summary

Hirehub Group is seeking a meticulous Document Controller to join our team in Banting, Selangor. You will manage and control company documents in both hardcopy and electronic formats, maintaining orderly filing systems and supporting audit processes with precise records.

The ideal candidate holds a Diploma or Degree in Business Administration or related field, with 1–2 years of document control or administrative support experience, strong Mandarin skills, and proficiency in Microsoft Office.

Qualifications

• Diploma or degree in Business Administration, Management, or related field.
• 1–2 years of experience in document control or administrative support.
• Familiar with document management systems (DMS) is an added advantage.
• Good organizational skills and attention to detail.

Responsibilities

• Manage and control company documents in both hardcopy and electronic formats.
• Ensure proper document filing, version control, and record maintenance.
• Distribute, track, and update documents according to company procedures.
• Coordinate with internal departments to ensure documentation accuracy and compliance.
• Maintain document control registers and ensure timely submission of reports.
• Support audit processes by providing required documentation.

Skills

Mandarin

Microsoft Office

Organizational skills

Document control

Education

Diploma or Degree in Business Administration/related

Tools

DMS (Document Management System)

Job description

Hirehub Group is seeking a meticulous Document Controller to join our team in Banting, Selangor. You will manage and control company documents in both hardcopy and electronic formats, maintaining orderly filing systems and supporting audit processes with precise records.

The ideal candidate holds a Diploma or Degree in Business Administration or related field, with 1–2 years of document control or administrative support experience, strong Mandarin skills, and proficiency in Microsoft Office.