Document Control Coordinator (Fresh Graduates)

NAI COMMUNICATION TECHNOLOGY (MALAYSIA) SDN. BHD.; Bayan Lepas; On-site; MYR 27,000 - 38,000; Full time

Job summary

NAI COMMUNICATION TECHNOLOGY (MALAYSIA) SDN. BHD. seeks a detail‑oriented Admin/Document Controller to manage production documents, ensure revisions are current, and support data reporting.

You will handle filing, archiving, and record retention while coordinating with HR and other departments. The role also involves preparing production reports, maintaining attendance and manpower records, and supporting ISO audits.

Qualifications

• Minimum SPM/STPM or equivalent.
• Certificate or Diploma in Business Administration, Office Administration, Management, Information Management, or related field is an added advantage.
• Candidates with experience in Document Control (DCC), Production Administration, or manufacturing documentation will be preferred.
• Fresh graduates with a positive working attitude and willingness to learn are encouraged to apply.
• Computer skills and good knowledge of Microsoft Office, especially Word and Excel.
• Good documentation, filing, and record management skills.

Responsibilities

• Manage and control production documents including WI, SOPs, drawings, forms, templates, and production work orders.
• Ensure latest approved document revisions are used on the production floor.
• Handle document distribution, collection, scanning, filing, archiving, and record retention.
• Maintain accurate, complete, and traceable production records.
• Support revision implementation and obsolete document control.
• Prepare and maintain daily and monthly production reports.
• Collect and maintain production data such as output, efficiency, and performance.
• Verify data accuracy and assist in reporting to Production Department and management.
• Coordinate attendance, overtime, leave, and manpower records with HR.
• Assist with onboarding and offboarding of production employees.

Skills

MS Office

Data entry

Record management

Communication

Education

SPM/STPM or equivalent

Diploma in Business Admin (preferred)

Tools

Microsoft Word

Microsoft Excel

Job description

Manage and control production documents, including Work Instructions (WI), SOPs, drawings, forms, templates, and production work orders.

Ensure only the latest approved document revisions are available and used on the production floor.

Handle document distribution, collection, scanning, filing, archiving, and record retention.

Maintain proper document control to ensure all production records are accurate, complete, and traceable.

Support the implementation of document revisions and ensure obsolete documents are properly controlled.

2. Production Data & Reporting

Prepare and maintain daily and monthly production reports.

Collect, update, and maintain production data, including production output, efficiency, and performance records.

Verify production data for accuracy and completeness.

Assist in preparing reports and summaries required by the Production Department and management.

Collect and maintain employee attendance, overtime, leave, and manpower records.

Support monthly attendance reconciliation and ensure records are accurate and updated.

Coordinate with HR on production employee onboarding and offboarding.

Assist with employee information and general welfare administration.

Follow up with relevant departments on attendance and manpower-related matters when required.

4. Audit & Compliance Support

Support internal, customer, and ISO audits by ensuring production documents and records are complete, accurate, and traceable.

Assist in preparing required documentation and records for audit purposes.

Ensure production documentation is maintained in accordance with applicable company procedures and quality requirements.

Support document control activities related to ISO 9001 / ISO 13485 requirements.

5. Production Administrative Support

Provide general administrative and documentation support to the Production Department.

Assist in maintaining proper filing systems and production records.

Coordinate with Production, HR, QA, and other departments on documentation and administrative matters.

Maintain a clean, organized, and systematic working environment in accordance with 5S requirements.

Perform any other duties and responsibilities assigned by the immediate superior from time to time.

Requirements

Minimum SPM / STPM or equivalent.

Certificate or Diploma in Business Administration, Office Administration, Management, Information Management, or a related field is an added advantage.

Candidates with relevant experience in Document Control (DCC), Production Administration, or manufacturing documentation will be given preference.

Fresh graduates with a positive working attitude and willingness to learn are encouraged to apply.

Computer skills and good knowledge of Microsoft Office, especially Word and Excel.

Good documentation, filing, and record management skills.

Ability to maintain accurate and systematic records.

Good data entry and basic data analysis skills.

Good communication and coordination skills.

Able to work independently and as part of a team.