ADMIN & DOCUMENT CONTROLLER

VOLTAKE ENERGY SERVICES SDN BHD; Seberang Perai; On-site; MYR 28,000 - 50,000; Full time

Benefits offered by this job

Insurance Coverage

Overtime pay

EPF/SOCSO/EIS

Job summary

VOLTAKE ENERGY SERVICES SDN BHD is seeking an organized Admin/Document Control professional in Penang. This role focuses on managing company documents and records, ensuring filing systems are robust both physically and digitally, and overseeing licences, permits, and registrations to remain current.

The ideal candidate has a Diploma/Degree in Business Admin or related field, with 1–2 years of experience being advantageous.

Qualifications

• Diploma/Degree in Business Administration, Management, Office Management or related field.
• 1–2 years of relevant experience is an advantage.
• Fresh graduates are encouraged to apply.
• Good command of English and Bahasa Malaysia, written and verbal.
• Proficient in Microsoft Office, especially Word and Excel.
• Good filing and document management skills, both physical and digital.
• Able to prepare, organise, update and maintain company records and documents.
• Detail-oriented, organised and able to work with minimal supervision.
• Able to handle confidential documents and company information.
• Able to manage multiple tasks and meet deadlines.
• Willing to learn and take on additional administrative duties when required.
• Experience in quotation, invoice documentation and basic administrative work is an added advantage.

Responsibilities

• Manage, organise and maintain company documents and records.
• Maintain proper physical and digital filing systems.
• Monitor and maintain company licences, permits and registrations to ensure they are valid and up to date, including tracking expiry dates and renewal requirements.
• Prepare, check and distribute documents to relevant departments or parties.
• Assist in preparing letters, reports, memos, forms and other administrative documents.
• Assist with invoice preparation, documentation and filing.
• Assist in maintaining project and operational documentation.
• Coordinate document submissions and follow up with relevant departments when required.
• Assist with general office administration, including printing, scanning, photocopying and document arrangement.
• Maintain confidentiality of company and employee information.
• Ensure documents are properly labelled, organised and archived for future reference.
• Perform other administrative and document control duties as assigned by the management.
• Insurance Coverage
• Overtime compensation
• EPF, SOCSO & EIS

Skills

Filing & document management

English & Bahasa Malaysia

Time management

Detail-oriented

Education

Business Admin

Tools

Microsoft Office

Job description

This role involves managing, organising and maintaining company documents and records, ensuring proper physical and digital filing systems, and monitoring company licences, permits and registrations to keep them valid and up to date.

REQUIREMENT

Diploma/Degree in Business Administration, Management, Office Management or related field.

Candidates with 1–2 years of relevant experience will be an advantage.

Fresh graduates are encouraged to apply.

Good command of English and Bahasa Malaysia, both written and verbal.

Proficient in Microsoft Office, especially Word and Excel.

Good filing and document management skills, both physical and digital.

Able to prepare, organise, update and maintain company records and documents.

Detail-oriented, organised and able to work with minimal supervision.

Able to handle confidential documents and company information responsibly.

Able to manage multiple tasks and meet deadlines.

Willing to learn and take on additional administrative duties when required.

Experience in quotation, invoice documentation and basic administrative work is an added advantage.

JOB RESPONSIBILITIES

Manage, organise and maintain company documents and records.

Maintain proper physical and digital filing systems.

Monitor and maintain company licences, permits and registrations to ensure they are valid and up to date, including tracking expiry dates and renewal requirements.

Prepare, check and distribute documents to relevant departments or parties.

Assist in preparing letters, reports, memos, forms and other administrative documents.

Assist with invoice preparation,documentation and filing.

Assist in maintaining project and operational documentation.

Coordinate document submissions and follow up with relevant departments when required.

Assist with general office administration, including printing, scanning, photocopying and document arrangement.

Maintain confidentiality of company and employee information.

Ensure documents are properly labelled, organised and archived for future reference.

Perform other administrative and document control duties as assigned by the management.

Insurance Coverage

Overtime compensation

EPF, SOCSO & EIS