Production Administrator

Pivotal Systems (Malaysia) Sdn Bhd; Kedah; On-site; MYR 40,000 - 60,000; Full time

Job summary

Pivotal Systems (Malaysia) Sdn Bhd in Kedah is seeking a detail‑oriented admin clerk to support daily production reporting and data entry in Kedah. You will prepare production records, monitor documentation, and coordinate with production, warehouse, quality and purchasing teams. Fresh graduates are welcome.

Proficiency in Microsoft Office and basic ERP experience are pluses. Strong time management, communication in English and Bahasa Malaysia, and the ability to work independently or in a team

Qualifications

• At least 1 year of clerical or admin experience in manufacturing.
• Fresh graduates are welcome to apply.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Experience with ERP or production management systems is an advantage.
• Good organizational and time management skills.
• Strong attention to detail and accuracy.
• Able to work independently and as part of a team.
• Good communication in English and Bahasa Malaysia; Mandarin is a bonus.

Responsibilities

• Prepare and maintain daily production reports and records.
• Enter production data accurately into the system.
• Coordinate production staff, overtime, and leave.
• Issue and control production documents and work orders.
• Monitor inventory of production materials and report shortages.
• Coordinate with production, warehouse, quality, and purchasing.
• Assist in scheduling production activities and tracking progress.
• File and organize production documents.
• Support monthly stock counts and production audits.
• Perform general administrative duties.

Skills

Attention to detail

Teamwork

Time management

Independent worker

Tools

Microsoft Office

ERP systems

Job description

Prepare and maintain daily production reports and records.

Enter production data accurately into the system.

To coordinate production employee attendant, overtime, leave and etc.

Issue and control production documents, work orders, and related paperwork.

Monitor inventory of production materials and report shortages.

Coordinate with production, warehouse, quality, and purchasing departments.

Assist in scheduling production activities and tracking work progress.

File and organize production documents for easy retrieval.

Support monthly stock counts and production audits.

Perform general administrative and clerical duties as assigned.

Requirements

At least 1 year of clerical or administrative experience in a manufacturing environment is an advantage.

Fresh graduates are encouraged to apply.

Proficient in Microsoft Office (Excel, Word, Outlook).

Experience with ERP or production management systems is an added advantage.

Good organizational and time management skills.

Strong attention to detail and accuracy.

Able to work independently and as part of a team.

Good communication skills in English and Bahasa Malaysia are required. The ability to communicate in Mandarin is an added advantage.