Admin Clerk

Ken Hong Seng Pte Ltd; Johor; On-site; MYR 26,000 - 42,000; Full time

Job summary

Ken Hong Seng Pte Ltd in Johor seeks a capable Admin cum Logistics Assistant to issue POs, process orders, receive goods, and maintain stock accuracy. The role requires MS Office proficiency, willingness to work independently, and basic AutoCount knowledge. Fresh SPM or Diploma graduates are encouraged to apply.

Proficiency in English and BM/Mandarin is needed to communicate with a diverse client base and stakeholders. Knowledge of SST/import-export docs is a plus.

Qualifications

• Proficient in MS Office (Word, Excel, Outlook).
• Strong interpersonal and communication skills.
• Willingness to work independently and take initiative.
• Experience with inventory control and stock checking is a plus.

Responsibilities

• Issue PO and email PO to supplier for ordering.
• Issue DO and invoice to customer upon order receipt; process orders and ensure delivery.
• Receive and perform physical goods checking on delivery.
• Regular stock checking to ensure accuracy.
• Handle SST, import/export documentation and customs clearance, permits, and logistics.
• Admin support for day-to-day documentation and filing; maintain proper filing.
• Prepare daily work orders for production; update production records and stock balance.
• Communicate with stakeholders for business operations.
• Assist with ISO 22000 and Halal certifications and participate as needed.
• Support ad-hoc duties and projects as required.

Skills

MS Office proficiency

Interpersonal skills

English & BM/Mandarin communication

Independent worker

Inventory/stock control

Education

SPM or Diploma

Tools

AutoCount software

Job description

Issue PO & Email PO to supplier for placing an order, follow up with supplier for goods delivery.

Issue DO & Invoice to customer when receive order, process order, ensure proper delivering goods to customer

Receiving and physical checking of goods delivered

Handle stock checking on a regular basis to ensure stock accuracy

Handle SST, Imports and Exports documentations with Customs Clearance, respective Permits applications and arranging of logistics delivery

Assist with admin office on day to day documentation and fillings, ensure proper filing of all documents

Daily work order preparation for production department

Check & update daily production record and stock balance and monthly production report.

Contacting various stockholders for business operation purposes

Handle exisitng certification standards such as ISO 22000 and Halal and participate

Assist in any ad-hoc duties, projects and activities as and when required

Requirement:

• SPM, Diploma fresh graduates are encouraged to apply.
• Prefer candidate with prior similar work experience in Singapore.
• At least 1 year of prior and similar experience is preferred.
• Proficient in using Microsoft Office applications and computer literate. (including MS Word, Excel, Power point, Outlook)
• Knowledge in AUTO COUNT software is an advantage.
• Candidate should possess the following traits such as mature mindset, has initiative, self motivated, responsible, works with integrity and discipline and possess positive attitude.
• Candidate is preferred to work independent. Possess good customer service and inter-personal relationship skill
• Must be able to speak English and Bahasa Melayu/Mandarin to effectively communicate with our diverse client base and stakeholders.