Document Controller

IOI Palm Wood Sdn Bhd; Segamat; On-site; MYR 39,000 - 61,000; Full time

Job summary

IOI Palm Wood Sdn Bhd is seeking a Document Controller/QA Coordinator to implement and maintain document control procedures in our manufacturing environment. You will create and revise Environmental/Quality manuals, manage document distribution, and ensure ISO compliance across departments.

Responsibilities include daily clerical duties, attendance and leave records, preparing QA/QC daily summaries, and assisting the QMR with ISO training.

Qualifications

• Min Diploma in engineering or management.
• Able to communicate and write in English & Bahasa Malaysia.
• Experience in Document controller ISO standards.
• Competent in Microsoft Excel, Word and PowerPoint.

Responsibilities

• Develop and implement document control procedures.
• Create and revise Environmental/Quality manuals and procedures.
• Distribute, store, and retrieve documents with revision tracking.
• Ensure ISO compliance and assist with audits.
• Assist QMR with ISO training and inter-department communication.
• Maintain QA/QC attendance, leave, overtime, and daily records.
• Clerical duties, office stationery management, and filing System.
• Prepare daily QA/QC summary, daily defects and monthly reports.
• Assist Document Controller to maintain ISO management system documentation.
• Prepare SOPs (Work Instruction & Procedure).
• Other tasks assigned by Superior/Company.

Skills

Communication

English proficiency

Bahasa Malaysia proficiency

Microsoft Office

ERP system

Education

Diploma in Engineering or Management

Tools

ERP system

Job description

Document management e.g. develop and implement procedures for document control.

Document e.g. Environmental / Quality manual and procedure creation and revision.

Document distribution, storage, and retrieval. E.g follow up and update the latest revision with related department.

Compliance and auditing, e.g. ensure all documents comply with ISO requirements and internal procedures.

Assist QMR relate to ISO training and communicate with related department.

Update QA/QC department attendance, leave and absenteeism, and overtime on daily basis.

Assign to do daily clerical job, office stationeries management, record, necessary documentation and filing system.

Assisting in preparing and reporting the relevant documents pertaining to QA/QC such as daily QA/QC summary report, sorting result, daily defect, out going defect. To prepare monthly reports.

Assist the Document Controller to maintain the ISO (e.g. quality and environmental) management system documentation, development of relevant procedures and subsequent revisions.

Preparing SOP (e.g. Work Instruction & Procedure)

Any other task assigned by Superior and/or the Company.

REQUIREMENTS:

Min Diploma in engineering or management with relevant manufacturing working experience will be advantage.

Able to communicate and write in English & Bahasa Malaysia.

Experience in Document controller ISO standards.

Preferable with general admin working experience and competent in Microsoft office applications, such as Microsoft Excel, Word and PowerPoint.

Willing to learn, hardworking and contribution to company growth.

Ability to operate Microsoft Office Software and ERP system.

Clerical experience would be an advantage, but not essential.