Document Control & Administrative Clerk

Kimlun; Johor Bahru; On-site; MYR 22,000 - 36,000; Full time

Job summary

Jora Malaysia is seeking an organized administrative assistant to photocopy, scan, organize and maintain subcontractor certificates and related documents, and to receive, open and distribute incoming letters.

You will maintain an orderly filing system for both physical and electronic records, ensure proper labeling and confidentiality, assist in retrieving documents, and help with other clerical duties as assigned by the supervisor.

Qualifications

• Photocopy, scan, organize and maintain subcontractor certificates and related documents.
• Maintain an organized and systematic filing system for documents, correspondence and records, both physical and electronic.
• Receive, open and distribute incoming letters and correspondence from external parties to the relevant departments.
• Sort, classify and arrange documents according to the appropriate categories, projects or departments for easy retrieval.
• Ensure all documents are properly filed, labelled and maintained in accordance with the Company’s filing procedures.
• Assist in retrieving and providing documents when required by the relevant departments.
• Ensure proper handling, confidentiality and safekeeping of company documents and records.

Responsibilities

• Assist the department with other administrative and clerical duties as assigned by the superior.
• Maintain and improve filing, archiving and retrieval processes.
• Support internal teams with document-related requests and distributions.

Skills

Document management

Filing

Record keeping

Administrative support

Job description

Jora Malaysia is seeking an organized administrative assistant to photocopy, scan, organize and maintain subcontractor certificates and related documents, and to receive, open and distribute incoming letters.

You will maintain an orderly filing system for both physical and electronic records, ensure proper labeling and confidentiality, assist in retrieving documents, and help with other clerical duties as assigned by the supervisor.