Distribution Executive

TransPak; Seberang Perai; On-site; MYR 67,000 - 100,000; Full time

Job summary

TransPak is seeking a Distribution Operations Executive in Penang to plan and coordinate daily distribution activities, ensuring timely order fulfilment and optimal logistics performance. The role works closely with customer service, planning, procurement, and warehouse teams to resolve issues and drive efficiency.

The successful candidate will have 2–3 years in material planning or distribution roles, with strong data analysis skills and proficiency in ERP/MRP/WMS systems.

Qualifications

• 2-3 years experience in material planning, order management, or supply chain roles.
• Understanding of distribution processes, logistics, and customs/regulatory considerations.
• Proficient in data analysis and reporting using ERP/MRP/WMS systems.

Responsibilities

• Plan and coordinate daily distribution operations to ensure orders are fulfilled accurately and on time.
• Collaborate with Customer Service, Planning, Procurement, Warehouse, and Logistics to resolve issues and improve processes.
• Follow up on material availability and supplier delivery status; flag risks that affect commitments.
• Coordinate warehouse activities, inventory movements, transportation, and delivery execution.
• Ensure all shipping, documentation, and regulatory requirements are met within timelines.
• Maintain accurate ERP transactions for order fulfilment and system troubleshooting.

Skills

Material planning

Order management

Supply chain

Tools

ERP

MRP

WMS

Job description

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To plan and coordinate daily distribution operations to ensure customer and intercompany orders are fulfilled accurately, efficiently, and on time.

The Distribution Operations Executive will work closely with Customer Service, Planning, Procurement, Project Management, Operation, QA, Warehouse and Logistics, teams to coordinate order fulfilment, shipment execution, delivery, documentation, and operational issue resolution.

Key responsibilities:

Order Fulfilment & Operations: Manage and coordinate direct customer and intercompany order fulfilment planning, execute production/shipment trigger form request, material and shipment readiness planning, timely delivery, and proactive resolution of operational issues.

Supplier & Material Readiness: Follow up with Procurement and suppliers on material availability, delivery status, and required documentation, escalating potential supply risks that may impact customer commitments.

Warehouse, Logistics & Distribution: Coordinate warehouse activities, inventory movements, transportation, shipment readiness, and delivery execution to ensure materials/FG are accurately prepared and delivered on time.

Shipment Documentation & Compliance: Ensure all shipping, commercial, customs, and regulatory documentation is complete, accurate, and submitted within the required timeline.

ERP & System Management: Ensure accurate ERP transactions for order fulfilment, inventory movement, shipment, and delivery, while supporting system troubleshooting and process improvements

Cross-Functional Coordination: Act as the key operational focal point across Customer Service, Planning, Procurement, Warehouse, QA, Logistics, Sales, PM, and Finance to ensure timely execution and resolution of operational issues.

Monitor and track KPI (Close SO/WO, Shipment OTD, Inventory transaction accuracy).

Point of Contact (new project/customer escalation follow-up/system troubleshooting/continuous improvement project).

Any other project/ad-hoc tasks assigned by the management.

Skills required:

At least 2-3 years experience in material planning, order management, supply chain roles, preferably in a distribution and manufacturing environment.

Thorough understanding of distribution process, logistics process, customs regulations, and supply chain management.

Proficient in data analysis and reporting, with the knowledge/ability to use relevant system (ERP/MRP/WMS).

Excellent problem-solving and decision-making skills, with the ability to work under pressure.