Design Studio Administrative Assistant

SLOT DESIGN STUDIO(M) SDN. BHD.; Malacca City; On-site; MYR 27,000 - 36,000; Full time

Job summary

SLOT DESIGN STUDIO(M) SDN. BHD. in Melaka is seeking an Administrative Assistant to support our operations and office administration. The role focuses on filing, reporting, supplier liaison, HR tasks, and daily task management to keep projects on track.

You will work closely with directors and staff, coordinating records, engaging with suppliers, and ensuring accurate documentation, data entry, and timely follow-up on payments and progress claims.

Qualifications

• Minimum 2 years of working experience in administration or equivalent are required.
• Advantages of working experience in construction industry
• At least SPM/Diploma are required.
• Independent and able to work with minimum supervision
• Strong organisational and time management skills with the ability to prioritise tasks and meet deadlines
• Excellent communication and interpersonal skills, with a professional approach
• Required Language: Mandarin, Bahasa Melayu, and English to effectively communicate with our diverse client base and stakeholders.
• Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint) and other office software
• Attention to detail and a proactive, problem-solving mindset
• A team player who is adaptable and able to work in a fast-paced environment

Responsibilities

• Assisting with the preparation of reports, presentations, and other documentation as required
• Maintaining and organising our office records, files, and databases, to ensure efficient information management
• Manage and execute daily administrative tasks to maintain a smooth workflow within the office environment and project needs.
• To handle ad-hoc assignments and other duties as assigned by Superior from time to time.
• Liaise with supplier for quotation and material cost check.
• Organising supplier purchasing record and data entry.
• Assist to update for progress claims and follow up with supplier/sub-contractor for payment claims
• Assist in managing staff medical, leaves record, data filing and HR-related tasks
• Keep track and purchase office supplies
• Work and general tasks for Directors

Skills

Office administration

Time management

Communication

Independent worker

Team player

Education

SPM

Diploma

Tools

Microsoft Office

Job description

SLOT DESIGN STUDIO(M) SDN. BHD. in Melaka is seeking an Administrative Assistant to support our operations and office administration. The role focuses on filing, reporting, supplier liaison, HR tasks, and daily task management to keep projects on track.

You will work closely with directors and staff, coordinating records, engaging with suppliers, and ensuring accurate documentation, data entry, and timely follow-up on payments and progress claims.