Organized Admin Assistant – Office Operations Pro

Mim defense sdn bhd; Kuala Lumpur; On-site; MYR 28,000 - 39,000; Full time

Job summary

Mim Defense SDN BHD, based in Wangsa Maju, Kuala Lumpur, is hiring an Admin Assistant to support day-to-day operations in a full-time capacity. You will manage filing, data entry, correspondence, scheduling, and office records to keep the team organized.

The role emphasizes attention to detail, strong English and Malay communication, and the ability to work independently and as part of a team, with opportunities for professional development and a stable workplace.

Qualifications

• Minimum 1–3 years of admin or office support experience.
• Excellent organisational and time-management abilities.
• Strong written and verbal communication in English and Malay.
• Meticulous data entry and document filing skills.

Responsibilities

• Manage general administrative tasks including filing, data entry, and document organisation
• Handle incoming/outgoing correspondence via email, phone, and mail
• Schedule meetings, appointments and travel for staff
• Prepare and maintain office records, databases and filing systems
• Coordinate office events and company functions
• Process invoices, expense reports and other admin documents
• Order and maintain office supplies and equipment
• Provide general support to departments as required
• Assist with reception duties and welcoming visitors
• Support the preparation of reports and meeting materials

Skills

Organisational skills

Time management

Communication skills (English/Malay)

Microsoft Office (Word, Excel, PowerPt

Data entry

Tools

Microsoft Office Suite

Job description

Mim Defense SDN BHD, based in Wangsa Maju, Kuala Lumpur, is hiring an Admin Assistant to support day-to-day operations in a full-time capacity. You will manage filing, data entry, correspondence, scheduling, and office records to keep the team organized.

The role emphasizes attention to detail, strong English and Malay communication, and the ability to work independently and as part of a team, with opportunities for professional development and a stable workplace.