DECLARATION CLERK

CVF FORWARDING (M) SDN BHD; Klang City; On-site; MYR 29,000 - 47,000; Full time

Job summary

CVF Forwarding (M) Sdn Bhd in Bandar Bukit Tinggi, Selangor is hiring a Declaration Clerk to handle customs declarations, documentation, and compliance for import/export shipments. This on-site role requires meticulous data entry, accurate document preparation, and coordination with clients, agents, and authorities.

You'll maintain records, input shipment data into forwarding systems, monitor timelines, and support clearance for general freight, hazardous materials, and special goods, ensuring

Qualifications

• High school diploma or equivalent; customs/freight training preferred.
• Experience as Declaration Clerk or similar role in freight forwarding.
• Knowledge of customs procedures, import/export regulations, and Malaysian requirements.
• Proficient in customs declaration systems and standard forwarding software.

Responsibilities

• Prepare and process customs declarations for import and export shipments.
• Review and verify shipping documents (bills of lading, commercial invoices, packing lists, certificates of origin).
• Ensure documentation complies with customs regulations and forwarding requirements.
• Liaise with customs authorities to obtain necessary clearances.
• Maintain records of declarations and shipment docs per procedures.
• Input and manage shipment data into forwarding/tracking systems.
• Monitor declaration timelines to ensure timely clearance.
• Identify and report compliance issues to management.
• Support declaration process for general freight, hazmat, and specialised goods.
• Communicate with clients, agents, and internal teams about documentation.

Skills

Attention to detail

Data entry

Organisational skills

Communication skills (English Malay)

Team collaboration

Multitasking

Education

High school diploma or equivalent

Vocational training in customs procedures or freight forwarding

Tools

Customs declaration systems

Freight forwarding software

Job description

About the roleWe are seeking a Declaration Clerk to join our freight and cargo forwarding operations in Bandar Bukit Tinggi, Selangor. This is a crucial administrative position within our logistics team, responsible for managing customs declarations, documentation, and compliance procedures for shipments. The role is vital to ensuring the smooth flow of goods through customs clearance and maintaining compliance with all relevant regulations. This is an on-site position based at our Bandar Bukit Tinggi facility.

Key responsibilities

Prepare and process customs declarations for import and export shipments with accuracy and attention to detail

Review and verify shipping documents including bills of lading, commercial invoices, packing lists, and certificates of origin

Ensure all documentation complies with customs regulations and freight forwarding requirements

Liaise with customs authorities to resolve discrepancies and obtain necessary clearances

Maintain comprehensive records of all declarations and shipment documentation in accordance with company procedures

Communicate with clients, shipping agents, and internal teams regarding documentation status and requirements

Input and manage shipment data into forwarding and tracking systems

Monitor and track declaration processing timelines to ensure timely clearance

Identify and report any compliance issues or irregularities to management

Support the declaration process for various cargo types including general freight, hazardous materials, and specialised goods

What we're looking for

High school diploma or equivalent qualification, with relevant vocational training in customs procedures or freight forwarding preferred

Proven experience as a Declaration Clerk or in a similar customs documentation role within freight forwarding or logistics

Strong working knowledge of customs procedures, import/export regulations, and Malaysian customs requirements

Proficiency in customs declaration systems and standard freight forwarding software

Excellent attention to detail and accuracy in document preparation and data entry

Strong organisational skills with the ability to manage multiple shipments simultaneously

Clear communication skills in English and Malay; Mandarin is advantageous

Ability to work independently and collaboratively within a team environment

Familiarity with HS codes, tariff classifications, and commodity documentation

Reliability and punctuality with a commitment to meeting deadlines