Corporate Secretary

Cheng & Co Group; Ipoh; On-site; MYR 36,000 - 60,000; Full time

Job summary

Cheng & Co Group is seeking a detail‑oriented Company Secretarial Assistant in Ipoh, Malaysia. You will support the preparation of statutory documents and records, handle SSM filings, and maintain statutory registers.

The role requires a diploma or degree in business administration, corporate administration, or law, with 1–2 years of experience preferred. Fresh graduates are welcome to apply, and familiarity with the Companies Act 2016 is a plus.

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Corporate Administration, Law, or related field.
• 1–2 years of experience preferred; fresh graduates are welcome.
• Basic knowledge of the Companies Act 2016 and SSM filing procedures is advantageous.
• Strong communication, organisation and time management skills.
• Meticulous and able to meet deadlines.
• Proficient in Microsoft Office applications.

Responsibilities

• Assist in handling company secretarial matters for clients, including preparation of statutory documents and records.
• Prepare and submit statutory forms, resolutions and other required documents to SSM.
• Maintain and update statutory registers, company records, and corporate documents.
• Assist in preparing minutes of meetings, board resolutions, and shareholders' resolutions.
• Monitor statutory deadlines and ensure compliance with Companies Act 2016 and regulatory requirements.
• Liaise with clients, SSM and authorities on company secretarial matters.
• Perform other ad hoc duties as assigned by the superior.

Skills

Communication skills

Organisational skills

Time management

Microsoft Office

Education

Diploma or Bachelor's Degree in Business Administration

Corporate Administration

Law

Job description

Job Responsibilities

• Assist in handling company secretarial matters for clients, including the preparation of statutory documents and corporate secretarial records.
• Prepare and submit statutory forms, resolutions, and other required documents to the Companies Commission of Malaysia (SSM).
• Maintain and update statutory registers, company records, and corporate documents.
• Assist in preparing minutes of meetings, board resolutions, and shareholders' resolutions.
• Monitor statutory deadlines and ensure compliance with the Companies Act 2016 and relevant regulatory requirements.
• Liaise with clients, SSM, and relevant authorities on company secretarial matters.
• Perform other ad hoc duties as assigned by the superior.

Job Requirements

• Diploma or Bachelor's Degree in Business Administration, Corporate Administration, Law, or a related field.
• Preferably 1–2 years of experience in company secretarial practice; fresh graduates are encouraged to apply.
• Basic knowledge of the Companies Act 2016 and SSM filing procedures will be an advantage.
• Good communication, organisational, and time-management skills.
• Meticulous, responsible, and able to meet deadlines.
• Proficient in Microsoft Office applications.