Secretarial Executive

PERSOL Workforce Solutions Malaysia Sdn Bhd; Kuching; On-site; MYR 70,000 - 120,000; Full time

Job summary

PERSOL Workforce Solutions Malaysia Sdn Bhd is seeking an experienced corporate secretary to oversee the scheduling and convening of Board meetings and AGMs, and to manage statutory compliance with the Companies Commission of Malaysia (SSM). The role involves preparing board resolutions, governance reports, minutes, and ensuring records are up to date.

The ideal candidate will hold a Bachelor’s degree or a professional qualification under the Companies Act 2016, with preference for Chartered

Qualifications

• Bachelor's degree in a relevant field or professional qualification under the Companies Act 2016.

Responsibilities

• Schedule and convene Board meetings and AGMs, including notices.
• Liaise on annual statutory audits and corporate compliance.
• Handle corporate secretarial work including board resolutions and statutory forms for submission to SSM.
• Liaise with the Board on governance matters and statutory requirements.
• Prepare and coordinate reports, minutes, circular resolutions, progress reports and information papers.
• Ensure statutory records are properly maintained and kept up to date.

Skills

Interpersonal skills

Communication skills

Organisational skills

Microsoft Office

Education

Bachelor's Degree in a relevant field

Professional qualification under Companies Act 2016

Chartered Secretary / Governance Professional qualification

Tools

Microsoft Office

Job description

This role involves scheduling and convening Board of Directors' Meetings and Annual General Meetings, including the preparation of meeting notices. You will liaise and advise on matters relating to annual statutory audits and corporate compliance, conduct due diligence activities, and handle corporate secretarial work, including preparing Board resolutions and relevant statutory forms for submission to the Companies Commission of Malaysia (SSM). You will liaise with the Board of Directors on corporate governance matters and statutory requirements, prepare and coordinate reports, meeting minutes, circular resolutions, progress reports, performance reports, decision papers, and information papers, and ensure all statutory records are properly maintained and kept up to date.

Key responsibilities

Schedule and convene Board of Directors' Meetings and Annual General Meetings, including preparation of meeting notices

Liaise and advise on matters relating to annual statutory audits and corporate compliance

Handle corporate secretarial work, including preparing Board resolutions and relevant statutory forms for submission to the Companies Commission of Malaysia (SSM)

Liaise with the Board of Directors on corporate governance matters and statutory requirements

Prepare and coordinate reports, meeting minutes, circular resolutions, progress reports, performance reports, decision papers, and information papers

Ensure all statutory records are properly maintained and kept up to date

About you

Bachelor's Degree in a relevant field or a Professional Qualification recognised under the Companies Act 2016

Chartered Secretary and Governance Professional qualification or equivalent professional qualification is an advantage

Membership with a recognised professional body is preferred

Good command of both English and Bahasa Malaysia

Minimum 5 years of relevant corporate secretarial experience

Strong interpersonal, communication, and organisational skills

Proficient in Microsoft Office applications

Positive working attitude with the ability to work independently and collaboratively in a team environment