Corporate Secretarial (COSEC) - Senior Executive

Sunway Berhad; Subang Jaya; On-site; MYR 60,000 - 90,000; Full time

Job summary

Sunway Berhad in Selangor seeks a Senior Executive in Corporate Secretarial to handle circulars, annual returns and statutory filings.

You will ensure timely lodgement with the Companies Commission of Malaysia, maintain registers, prepare board papers, and assist in minutes. The role requires 3+ years' relevant experience and proficiency in English and Bahasa Malaysia, with Mandarin as an advantage.

Qualifications

• Must have 3+ years of relevant working experience.
• Solid knowledge of Companies Act 2016 and regulatory requirements.
• Proficiency in English and Bahasa Malaysia; Mandarin an added advantage.
• Able to work independently with minimal supervision.
• Willing to work in Bandar Sunway.

Responsibilities

• Prepare Circular Resolutions, Annual Returns and statutory forms/documents.
• Lodge statutory forms and returns with the Companies Commission of Malaysia by deadlines.
• Monitor and ensure statutory records/registers are properly kept and updated.
• Prepare documents/forms for certification by the Company Secretary and opening of Bank/CDS Accounts and change of authorised signatories.
• Arrange for signatures on resolutions/minutes/documents and file in minutes books/relevant files.
• Assist in drafting minutes of meetings as assigned.
• Attend and assist in organizing Board/Committee Meetings and General Meetings; prepare agenda papers/meeting files.
• Assist the superior in compliance with the Companies Act 2016 and related regulatory requirements.
• Liaise with external auditors and external secretaries/lawyers for overseas subsidiaries on secretarial matters.
• Provide guidance and mentorship to junior staff.
• Any other duties as assigned.

Skills

English

Bahasa Malaysia

Mandarin

Education

Professional Certificate

Bachelor's Degree

Post Graduate Diploma

Professional Degree

Business Studies/Administration/Management

Secretarial

ICSA or equivalent

Job description

Corporate Secretarial (COSEC) - Senior Executive

To prepare Circular Resolutions, Annual Returns and statutory forms/documents.

To ensure all statutory forms and returns are lodged with the Companies Commission of Malaysia within the stipulated deadlines.

To monitor and ensure statutory records/registers are properly kept and updated.

To prepare documents/forms for certification by the Company Secretary and opening of Bank/CDS Accounts and change of authorised signatories (including updating of these accounts).

To arrange for signatures on resolutions/minutes/documents, including follow-up and filing of the same in the minutes books/relevant files. To also assist in drafting minutes of meetings as assigned.

To attend and/or assist in organizing Board/Committee Meetings and General Meetings, as well as preparation of agenda papers/meeting files for these Meetings.

To assist the superior in the administrative matters relating to compliance with the Company’s Memorandum and Articles of Association, Joint Venture/ Shareholders’ Agreement, Companies Act 2016, Securities Commission Guidelines, Bursa Malaysia Securities Berhad Listing Requirements.

To liaise with external auditors during audit review and to provide information as requested by them, as well as external company secretaries/lawyers for overseas subsidiaries on secretarial matters.

To provide guidance, support, and mentorship to junior staff as needed to facilitate their development and ensure effective task execution.

Any other duties as and when assigned from time to time.

Job Requirements:

Candidate must possess at least a Professional Certificate, Bachelor's Degree, Post Graduate Diploma, Professional Degree, Business Studies/Administration/Management, Secretarial, ICSA or equivalent;

Required language(s): English & Bahasa Malaysia, Mandarin is an added advantage;

Minimum 3 years of relevant working experience;

Able to work independently with minimal supervision;

Good knowledge of the Companies Act 2016 and related regulatory requirements;

Applicants must be willing to work in Bandar Sunway.

BUILDING ENDURING COMMUNITIES

Established in 1974, Sunway Group is one of Malaysia’s largest conglomerates with core interests in real estate, construction, education, healthcare, retail and hospitality, with a unique build-own-operate business model. We are committed to the 17 United Nations Sustainable Development Goals and continue to align our business strategies towards mininising environmental impact, and advancing economic and social progress. With a presence in more than 50 locations primarily in the Asia region, Sunway Group comprises 13 business divisions – real estate, construction, retail, hospitality, leisure, healthcare, education, financial and investment services, trading and manufacturing, building materials, quarrying, Real Estate Investment Trust (REIT) and digital.

In all that we do, we are driven by our core values of Integrity, Humility and Excellence.

BUILDING ENDURING COMMUNITIES

Established in 1974, Sunway Group is one of Malaysia’s largest conglomerates with core interests in real estate, construction, education, healthcare, retail and hospitality, with a unique build-own-operate business model. We are committed to the 17 United Nations Sustainable Development Goals and continue to align our business strategies towards mininising environmental impact, and advancing economic and social progress. With a presence in more than 50 locations primarily in the Asia region, Sunway Group comprises 13 business divisions – real estate, construction, retail, hospitality, leisure, healthcare, education, financial and investment services, trading and manufacturing, building materials, quarrying, Real Estate Investment Trust (REIT) and digital.

In all that we do, we are driven by our core values of Integrity, Humility and Excellence.