Manager, Company Secretarial

IOI Properties Group Berhad; Putrajaya; On-site; MYR 180,000 - 240,000; Full time

Job summary

IOI Properties Group Berhad is seeking a seasoned Corporate Secretarial professional to lead and develop the team, manage a portfolio of listed and non-listed entities, and ensure compliance with statutory and regulatory requirements. You will coordinate Board and shareholder meetings, draft minutes and resolutions, and provide governance advisory support to the Board and senior management.

The role requires an ICSA qualification with at least 8 years of relevant experience, strong communication

Qualifications

• ICSA qualification or equivalent professional qualification.
• Minimum 8 years of corporate secretarial experience, preferably with exposure to public listed companies.
• Knowledge of the Companies Act 2016, Bursa Malaysia Main Market Listing Requirements and governance regulations.
• Experience organizing Board meetings and drafting minutes and resolutions.
• Strong written and verbal communication in English and Bahasa Malaysia.
• Proven leadership with ability to supervise and develop team members.
• Able to work independently with multiple priorities in a fast-paced environment.
• Collaborative mindset and ability to build relationships across the organisation.

Responsibilities

• Support Senior Manager/Head of Department in managing corporate secretarial function and team development.
• Lead, supervise and mentor team members with coaching and feedback.
• Manage a portfolio of listed and non-listed companies, ensuring compliance with regulations.
• Organise Board, Board Committee and shareholder meetings and prepare materials.
• Attend meetings and prepare minutes, resolutions and corporate records.
• Provide governance and regulatory advisory support to Board and senior management.
• Prepare annual report disclosures, governance statements and Bursa announcements.
• Assist in governance framework development and policy implementation.
• Support corporate exercises, due diligence and special projects.
• Liaise with regulators, share registrars, auditors and advisers.

Skills

Leadership

Stakeholder management

Communication skills

Team development

Multitasking

Independent work

Education

ICSA qualification

Job description

Key Responsibilities

• Support the Senior Manager and/or Head of Department in the management and operation of the Corporate Secretarial function and contribute to the development of a competent, collaborative and high-performing team.
• Lead, supervise, mentor and develop team members, including providing guidance, coaching and performance feedback.
• Manage a portfolio of listed and non-listed companies within the Group and ensure compliance with applicable statutory, regulatory and governance requirements.
• Organise and coordinate Board, Board Committee and shareholder meetings, including the preparation, review and distribution of meeting materials.
• Attend meetings and prepare accurate minutes, resolutions and other corporate secretarial records, ensuring timely follow-up on decisions and action items.
• Provide corporate secretarial, governance and regulatory advisory support to the Board, Board Committees and senior management.
• Prepare and review annual report disclosures, corporate governance statements, Bursa Malaysia announcements, circulars to shareholders and other corporate secretarial documents.
• Assist in the development and implementation of governance frameworks, policies and procedures, and ensure alignment with regulatory requirements and best practices.
• Support corporate exercises, due diligence assignments, special projects and the compilation of statutory and corporate information.
• Liaise with regulatory authorities, share registrars, auditors, legal advisers and other professional advisers, and ensure the proper maintenance of statutory records and corporate documents.

Job Requirements

• ICSA qualification or equivalent professional qualification.
• Minimum 8 years of relevant corporate secretarial experience, preferably with exposure to public listed companies.
• Sound knowledge of the Companies Act 2016, Bursa Malaysia Main Market Listing Requirements, corporate governance principles and related regulatory requirements.
• Experience in organising and attending Board, Board Committee and shareholder meetings, including drafting minutes, resolutions and other corporate secretarial documents.
• Strong written and verbal communication skills in English and Bahasa Malaysia.
• Proven leadership experience with the ability to supervise, coach and develop team members.
• Good interpersonal and stakeholder management skills with the ability to engage effectively with directors, senior management and external advisers.
• Proactive, organised and able to work independently while managing multiple priorities in a fast-paced environment.
• A strong team player with a collaborative mindset and the ability to build effective working relationships across all levels of the organisation.