Company Secretary, Assistant Manager

AGENSI PEKERJAAN MVC RESOURCES SDN. BHD.; Petaling Jaya; On-site; MYR 120,000 - 180,000; Full time

Job summary

AGENSI PEKERJAAN MVC RESOURCES SDN. BHD. is seeking a dedicated Company Secretary (Manager level) in Malaysia to support corporate secretarial and compliance functions.

The role requires experience in statutory requirements and strong communication in English and Bahasa Malaysia. The ideal candidate has ICSA or equivalent qualification, 3–5 years of relevant experience, and proficiency with Microsoft Office.

Qualifications

• Professional qualification such as ICSA (or equivalent).
• A degree in Law, Accounting, Business, or a related field is preferred.
• Minimum 3–5 years of relevant corporate secretarial experience.
• Prior exposure to property development industry is an advantage.
• Excellent written and verbal communication in English and Bahasa Malaysia; proficiency in Mandarin is an added advantage.
• Proficient in Microsoft Office applications.

Responsibilities

• Prepare circular resolutions, annual returns, and other statutory forms and documents.
• Ensure timely lodgment of statutory forms and returns with the Companies Commission of Malaysia (SSM) in compliance with regulatory deadlines.
• Maintain and update statutory records, registers, and minutes books in accordance with legal requirements.
• Prepare and certify company secretarial documents, including those related to the opening of bank/CDS accounts and changes in authorized signatories.
• Coordinate the execution of resolutions, minutes, and other corporate documents, including follow-ups and proper filing.
• Assist in drafting minutes of meetings as required.
• Organize and support Board, Committee, and General Meetings, including preparation of agendas and meeting materials.
• Assist in ensuring compliance with the Companies Act 2016, Bursa Malaysia Listing Requirements, Securities Commission guidelines, and relevant corporate agreements (e.g. Memorandum & Articles of Association, Joint Venture and Shareholders’ Agreements).
• Liaise with external auditors, company secretaries, and legal advisors on corporate secretarial and compliance matters.
• Support ad-hoc assignments and administrative matters as required by management.

Skills

ICSA (or equivalent)

English & Bahasa Malaysia

Attention to detail

Independent worker

Microsoft Office

Education

ICSA or equivalent

Law / Accounting / Business degree

3–5 years corporate secretarial experience

Tools

Microsoft Office

Job description

We are seeking a dedicated and detail-oriented Company Secretary (Manager level) to support corporate secretarial and compliance functions. The ideal candidate will have relevant experience, preferably within the property development industry, and a strong understanding of statutory and regulatory requirements in Malaysia.

Key Responsibilities

Prepare circular resolutions, annual returns, and other statutory forms and documents.

Ensure timely lodgment of statutory forms and returns with the Companies Commission of Malaysia (SSM) in compliance with regulatory deadlines.

Maintain and update statutory records, registers, and minutes books in accordance with legal requirements.

Prepare and certify company secretarial documents, including those related to the opening of bank/CDS accounts and changes in authorized signatories.

Coordinate the execution of resolutions, minutes, and other corporate documents, including follow-ups and proper filing.

Assist in drafting minutes of meetings as required.

Organize and support Board, Committee, and General Meetings, including preparation of agendas and meeting materials.

Assist in ensuring compliance with the Companies Act 2016, Bursa Malaysia Listing Requirements, Securities Commission guidelines, and relevant corporate agreements (e.g. Memorandum & Articles of Association, Joint Venture and Shareholders’ Agreements).

Liaise with external auditors, company secretaries, and legal advisors (including overseas counterparts) on corporate secretarial and compliance matters.

Support ad-hoc assignments and administrative matters as required by management.

Requirements

Professional qualification such as ICSA (or equivalent). A degree in Law, Accounting, Business, or a related field is preferred.

Minimum 3–5 years of relevant corporate secretarial experience.

Prior exposure to the property development industry is an advantage.

Excellent written and verbal communication skills in English and Bahasa Malaysia; proficiency in Mandarin is an added advantage.

Proficient in Microsoft Office applications.

Highly organised, detail-oriented, and able to manage multiple deadlines in a fast-paced environment.

A proactive team player with the ability to work independently with minimal supervision.