Corporate Secretarial Admin Assistant

PKT SECRETARIAL SERVICES; Seremban; On-site; MYR 30,000 - 54,000; Full time

Job summary

PKT SECRETARIAL SERVICES in Malaysia seeks an Administration Officer to prepare, format and proofread company secretarial documents and assist with statutory records and filing deadlines. You will coordinate document signing and despatch while handling client inquiries by phone, WhatsApp and email.

The role requires a Diploma or equivalent, fluency in Bahasa Malaysia and English, and proficiency with Word, Excel and Outlook. Independence and strong time management are essential.

Qualifications

• Meticulous and organised, with the ability to handle confidential client information.
• Good command of Bahasa Malaysia and English, both written and spoken.
• Familiarity with Microsoft Word, Excel and Outlook is required.
• Ability to work independently and manage time to meet deadlines.

Responsibilities

• Prepare, format and proofread company secretarial documents such as resolutions, notices, minutes and forms.
• Assist in maintaining clients’ statutory records and tracking filing deadlines.
• Coordinate signing, collection and despatch of documents between clients and the office.
• Attend to client enquiries by phone, WhatsApp and email in a courteous, professional manner.
• Draft routine emails and correspondence.
• File, scan and archive physical and digital records.
• Perform general administrative duties as assigned.

Skills

Attention to detail

Time management

Communication skills

Independence

Education

Diploma or equivalent

Tools

Microsoft Word

Excel

Outlook

Job description

PKT SECRETARIAL SERVICES in Malaysia seeks an Administration Officer to prepare, format and proofread company secretarial documents and assist with statutory records and filing deadlines. You will coordinate document signing and despatch while handling client inquiries by phone, WhatsApp and email.

The role requires a Diploma or equivalent, fluency in Bahasa Malaysia and English, and proficiency with Word, Excel and Outlook. Independence and strong time management are essential.