Company Secretary Assistant

KT ADVISORY SDN. BHD.; Petaling Jaya; On-site; MYR 33,000 - 51,000; Full time

Benefits offered by this job

Medical allowance

Competitive salary

Job summary

KT ADVISORY SDN. BHD. in Petaling Jaya, Selangor, is seeking a meticulous Company Secretary Assistant to join our team.

This full-time role supports statutory compliance, governance, and administration, reporting to senior management and coordinating client secretarial matters. You will handle incorporations, lodge statutory returns under the Companies Act 2016, maintain records, prepare written resolutions, and liaise with SSM.

Qualifications

• Fresh graduate or up to 1 year of company secretarial experience.
• Diploma or higher qualification in a related field.
• Sound knowledge of Companies Act 2016 and statutory filings.

Responsibilities

• Manage client portfolios and oversee company secretarial matters.
• Handle incorporations and related documentation.
• Prepare and lodge statutory returns under Companies Act 2016.
• Maintain statutory records, registers, minutes books and files.
• Prepare written resolutions for Boards and Members with minimal supervision.
• Assist the named Company Secretary and support secretarial operations.
• Liaise with Companies Commission of Malaysia (SSM) and authorities as needed.
• Communicate with clients, attend meetings and provide admin support.

Skills

Detail-oriented

Communication skills

Supervisory skills

Independent & proactive

Education

Diploma/Advanced Diploma/Degree or equivalent

Tools

MYCoID

MyLLP

Stamping portals

Job description

KT ADVISORY SDN. BHD. is seeking an experienced and detail-oriented Company Secretary Assistant to join our team in Petaling Jaya, Selangor. This is a full-time position that plays a crucial role in ensuring compliance, governance and the smooth administration of our organisation. As Company Secretary, you will be responsible for maintaining statutory records, coordinating board meetings, and ensuring the company adheres to all regulatory requirements. This role is integral to the governance framework of the company and reports directly to senior management.

What you’ll do

Manage a portfolio of clients and oversee their company secretarial matters.

Handle company incorporations and related documentation.

Prepare and lodge statutory returns and other documents in compliance with the Companies Act 2016.

Maintain accurate and up-to-date statutory records, registers, minutes books, secretarial files and other corporate documents.

Prepare written resolutions for Boards and Members with minimal supervision.

Assist the named Company Secretary and support the smooth running of the company secretarial department.

Liaise with the Companies Commission of Malaysia (SSM) and other relevant authorities when required.

Communicate with clients, attend client meetings and provide administrative support for company secretarial matters.

What you’ll bring

Fresh graduate or 1 year of experience in company secretarial work.

Diploma, Advanced Diploma, degree or equivalent qualification.

Sound knowledge of the Companies Act 2016 and statutory filings.

Experience with MYCoID, MyLLP and stamping portals.

Proficiency in both English and Bahasa Malaysia.

Strong attention to detail, organisation and follow-through.

A responsible, discreet and professional approach, with high integrity and respect for confidentiality.

The ability to work independently, manage priorities and perform under pressure.

Good communication and supervisory skills.

Why join KT Advisory?

Competitive salary package based on experience and qualifications

Gain broad exposure to corporate secretarial work across different industries.

Enjoy a professional Monday-to-Friday working schedule.

Medical allowance.

Working Hours

Monday to Friday, 8:30 a.m. to 5:30 p.m.

About us

KT Advisory Sdn Bhd is a Malaysia-based professional services firm providing accounting, company secretarial, taxation, payroll and business advisory services. Led by experienced professionals, including Chartered Accountants of Malaysia and ACCA members, we support businesses of all sizes across a diverse range of industries. Our client portfolio includes professional practices, international brands, trading and retail, manufacturing, food and beverage, education, healthcare, information technology, pharmaceutical and life sciences, automotive and non-profit organisations. We are committed to delivering reliable, accurate and practical solutions that help our clients manage their financial and business needs with confidence.