Admin Assistant

PKT SECRETARIAL SERVICES; Seremban; Presencial; MYR 30.000 - 54.000; Jornada completa

Descripción de la vacante

PKT SECRETARIAL SERVICES in Malaysia seeks an Administration Officer to prepare, format and proofread company secretarial documents and assist with statutory records and filing deadlines. You will coordinate document signing and despatch while handling client inquiries by phone, WhatsApp and email.

The role requires a Diploma or equivalent, fluency in Bahasa Malaysia and English, and proficiency with Word, Excel and Outlook. Independence and strong time management are essential.

Formación

• Meticulous and organised, with the ability to handle confidential client information.
• Good command of Bahasa Malaysia and English, both written and spoken.
• Familiarity with Microsoft Word, Excel and Outlook is required.
• Ability to work independently and manage time to meet deadlines.

Responsabilidades

• Prepare, format and proofread company secretarial documents such as resolutions, notices, minutes and forms.
• Assist in maintaining clients’ statutory records and tracking filing deadlines.
• Coordinate signing, collection and despatch of documents between clients and the office.
• Attend to client enquiries by phone, WhatsApp and email in a courteous, professional manner.
• Draft routine emails and correspondence.
• File, scan and archive physical and digital records.
• Perform general administrative duties as assigned.

Conocimientos

Attention to detail

Time management

Communication skills

Independence

Educación

Diploma or equivalent

Herramientas

Microsoft Word

Excel

Outlook

Descripción del empleo

Prepare, format and proofread company secretarial documents, including resolutions, notices, minutes and forms, using Microsoft Word and Excel

Assist in maintaining clients’ statutory records and in tracking filing deadlines

Coordinate the signing, collection and despatch of documents between clients and the office

Attend to client enquiries by phone[, WhatsApp] and email courteously and professionally

Draft routine emails and correspondence

File, scan and archive physical and digital records

Perform general administrative and other duties as assigned

Requirements

Minimum SPM, STPM, UEC or Diploma in Business Studies, Business Administration, Business Management, Corporate Administration or equivalent

Good command of Bahasa Malaysia and English, written and spoken

Proficiency in Mandarin is an advantage, as the role involves communicating with Mandarin-speaking clients

Competent in Microsoft Word, Excel and Outlook

Meticulous and organised, and able to handle confidential client information with discretion

Able to work independently with minimal supervision and to manage time well to meet deadlines

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Our firm is based in Seremban, Negeri Sembilan, Malaysia and formerly was registered under SYARIKAT PANG KAI TONG (PANG KAI TONG & CO.) (000389659-T) with SSM in the year 1975 as from 2010 our firm was restructuring by using the name PKT SECRETARIAL SERVICES to identify the nature of business carried on by our firm. We mainly provide company secretarial services.

What can I earn as an Administration Officer