Coordinator HR Generalist cum Admin

Hapag-Lloyd; Selangor; On-site; MYR 36,000 - 48,000; Full time

Job summary

Jora Malaysia is seeking a dedicated HR and Office Administration professional for night-shift operations from 6:00 PM to 3:00 AM in Selangor. The role covers HR documentation, employee engagement, learning and development coordination, and office facilities management, with a focus on confidentiality and process discipline.

You will coordinate training activities, support policy and employee relations, and liaise with vendors while ensuring accurate record keeping and smooth front-desk

Qualifications

• Diploma in Business Studies, Management or HR or related field.
• At least 1 year HR or administrative experience in a corporate environment.
• Proficient in MS Office (Excel, Word, PowerPoint, Outlook).
• Strong organizational, time management and multitasking abilities with attention to detail.
• Good communication and interpersonal skills; ability to work independently.
• Willing to learn and support HR and administrative activities.

Responsibilities

• Perform day-to-day HR and office administration tasks.
• Coordinate employee engagement activities and communications.
• Support HR policy implementation and employee relations matters.
• Maintain employee records and HR documentation.
• Coordinate training activities and support training reports.
• Manage front desk, calls, and office supplies; arrange procurement and vendor coordination.
• Arrange van shuttle services and employee transportation.

Skills

MS Office proficiency

Communication skills

Organizational skills

Time management

Attention to detail

Independent worker

Initiative

Education

Diploma in Business Studies / Management / HR

Tools

MS Office Suite

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

IMPORTANT: This is a night shift position, with working hours from 6:00 PM to 3:00 AM. Please apply only if you are willing to work on a shift basis.

Main Objectives

Perform day-to-day HR and office administration, including employee engagement, HR documentation, training coordination, office supplies, pantry and facilities management, vendor coordination, shuttle services, and employee welfare activities.

Function and Duties:

Human Resources

Employee Engagement

Coordinate employee engagement activities, surveys, events, meetings and related communications.

Maintain engagement records and follow up on employee feedback.

Policy & Employee Relations

Support the implementation and communication of HR policies and procedures.

Assist with employee relations matters, including grievances and disciplinary cases, through documentation, tracking and follow-up while maintaining confidentiality.

HR Documentation

Maintain employee records and HR documentation through e-filing.

Coordinate HR documentation and proper record keeping in partnership with Recruiters.

Learning & Development (L&D)

Coordinate training activities, including scheduling, logistics, attendance, documentation and training records.

Support training reports and follow-up activities.

Administrative & Office Management

Manage front desk and telephone calls in accordance with proper telephone etiquette.

Monitor office stationery, pantry and toiletries supplies and arrange replenishment.

Coordinate van shuttle services and employee transportation arrangements.

Source vendor quotations and conduct price comparisons to support cost savings.

Process administrative purchase orders and verify invoices.

Office Facilities

Coordinate with cleaners and ensure office cleanliness and hygiene.

Coordinate office disinfection according to the required schedule.

Coordinate office maintenance and ensure facilities are maintained in good, hygienic and safe condition.

Job Requirements:

• Minimum Diploma in Business Studies, Management, Human Resources or a relevant discipline.
• At least 1 years of relevant HR or administrative experience in a corporate environment.
• Proficient in MS Office, including Excel, Word, PowerPoint and Outlook/calendar management.
• Strong organizational, time management and multitasking skills, with good attention to detail.
• Good communication and interpersonal skills, with the ability to work independently.
• Willing to learn, take initiative and support various HR and administrative activities.