Coordinator, HR cum Admin

Hapag Lloyd; Kuala Lumpur; On-site; MYR 36,000 - 60,000; Full time

Job summary

Hapag-Lloyd in Kuala Lumpur seeks an HR and Administrative Coordinator for a night shift (6:00 PM – 3:00 AM). You will handle HR documentation, employee engagement, training logistics and office management, including vendor coordination and shuttle arrangements.

The role requires a Diploma in Business/Management/HR or related field, plus at least 1 year of relevant experience. Proficiency in MS Office and strong communication skills are essential.

Qualifications

• Minimum diploma in a relevant discipline.
• At least 1 year of HR or administrative experience in a corporate setting.
• Proficient in MS Office (Excel/Word/PowerPoint) and calendar management.
• Good communication and interpersonal skills.

Responsibilities

• Perform day-to-day HR and office administration, including employee engagement and HR documentation.
• Coordinate training, schedule logistics and maintain training records.
• Manage front desk, phone calls and office supplies; handle pantry and facilities.
• Coordinate vendor quotations, pricing comparisons and cost-saving efforts.
• Support HR policy communication and employee relations matters with confidentiality.

Skills

Communication

Organization

Time management

Multitasking

Attention to detail

Education

Diploma in Business Studies / Management / HR

Tools

MS Office

Excel

Word

PowerPoint

Outlook/calendar management

Job description

IMPORTANT: This is a night shift position, with working hours from 6:00 PM to 3:00 AM. Please apply only if you are willing to work on a shift basis.

Main Objectives

Perform day-to-day HR and office administration, including employee engagement, HR documentation, training coordination, office supplies, pantry and facilities management, vendor coordination, shuttle services, and employee welfare activities.

Human Resources:

Employee Engagement

Coordinate employee engagement activities, surveys, events, meetings and related communications.

Maintain engagement records and follow up on employee feedback.

Policy & Employee Relations

Support the implementation and communication of HR policies and procedures.

Assist with employee relations matters, including grievances and disciplinary cases, through documentation, tracking and follow-up while maintaining confidentiality.

HR Documentation

Maintain employee records and HR documentation through e-filing.

Coordinate HR documentation and proper record keeping in partnership with Recruiters.

Learning & Development (L&D)

Coordinate training activities, including scheduling, logistics, attendance, documentation and training records.

Support training reports and follow-up activities.

Administrative & Office Management:

Manage front desk and telephone calls in accordance with proper telephone etiquette.

Monitor office stationery, pantry and toiletries supply and arrange replenishment.

Coordinate van shuttle services and employee transportation arrangements.

Source vendor quotations and conduct price comparisons to support cost savings.

Process administrative purchase orders and verify invoices.

Minimum Diploma in Business Studies, Management, Human Resources or a relevant discipline.

At least 1 years of relevant HR or administrative experience in a corporate environment.

Proficient in MS Office, including Excel, Word, PowerPoint and Outlook/calendar management.

Strong organizational, time management and multitasking skills, with good attention to detail.

Good communication and interpersonal skills, with the ability to work independently.

Willing to learn, take initiative and support various HR and administrative activities.