Coordinator, HR cum Admin

Hapag-Lloyd AG; Kuala Lumpur; On-site; MYR 36,000 - 48,000; Full time

Job summary

Hapag-Lloyd AG in Kuala Lumpur is seeking a Night Shift HR and Office Administration professional to manage day-to-day HR tasks, engagement activities, documentation, and facilities support.

You will coordinate training, vendor relations, shuttle services, and front desk responsibilities, ensuring smooth operations and strict confidentiality in HR processes.

Qualifications

• Diploma in Business Studies, Management, HR or related field.
• At least 1 year of HR or administrative experience in a corporate setting.
• Proficient in MS Office including Excel, Word, PowerPoint and Outlook/calendar management.
• Strong organizational, time management and multitasking abilities with attention to detail.
• Good communication and interpersonal skills; able to work independently.
• Willing to learn and support various HR and admin activities.

Responsibilities

• Coordinate employee engagement activities, surveys, events, meetings and communications.
• Support the implementation and communication of HR policies and procedures including employee relations matters.
• Maintain HR documentation and e-filing in partnership with Recruiters.
• Coordinate training activities, scheduling, attendance, documentation and records.
• Manage front desk and telephone calls; monitor pantry, supplies and facilities.
• Arrange van shuttle services and employee transportation; source vendor quotations.
• Process administrative purchase orders and verify invoices.

Skills

Organizational skills

Communication skills

Time management

Multitasking

Education

Diploma in Business Studies/Management/HR

Tools

MS Office

Excel

PowerPoint

Outlook

Job description

IMPORTANT: This is a night shift position, with working hours from 6:00 PM to 3:00 AM. Please apply only if you are willing to work on a shift basis.

Main Objectives

Perform day-to-day HR and office administration, including employee engagement, HR documentation, training coordination, office supplies, pantry and facilities management, vendor coordination, shuttle services, and employee welfare activities.

Responsibilities

Human Resources:

Employee Engagement

Coordinate employee engagement activities, surveys, events, meetings and related communications.

Maintain engagement records and follow up on employee feedback.

Policy & Employee Relations

Support the implementation and communication of HR policies and procedures.

Assist with employee relations matters, including grievances and disciplinary cases, through documentation, tracking and follow-up while maintaining confidentiality.

HR Documentation

Maintain employee records and HR documentation through e-filing.

Coordinate HR documentation and proper record keeping in partnership with Recruiters.

Learning & Development (L&D)

Coordinate training activities, including scheduling, logistics, attendance, documentation and training records.

Support training reports and follow-up activities.

Administrative & Office Management:

Manage front desk and telephone calls in accordance with proper telephone etiquette.

Monitor office stationery, pantry and toiletries supply and arrange replenishment.

Coordinate van shuttle services and employee transportation arrangements.

Source vendor quotations and conduct price comparisons to support cost savings.

Process administrative purchase orders and verify invoices.

Qualifications

Minimum Diploma in Business Studies, Management, Human Resources or a relevant discipline.

At least 1 years of relevant HR or administrative experience in a corporate environment.

Proficient in MS Office, including Excel, Word, PowerPoint and Outlook/calendar management.

Strong organizational, time management and multitasking skills, with good attention to detail.

Good communication and interpersonal skills, with the ability to work independently.

Willing to learn, take initiative and support various HR and administrative activities.