Regional Human Resource and Administration Executive

Azeus Convene; Kuala Lumpur; On-site; MYR 40,000 - 70,000; Full time

Benefits offered by this job

Festival leave entitlement

Parking reimbursement

Group insurance coverage (inpatient & 

Job summary

Azeus Convene is seeking a Regional Human Resource & Administration Executive in Kuala Lumpur to manage a full spectrum of HR and Admin functions. The role includes onboarding/offboarding, contract and visa administration, payroll coordination, and maintaining employee records.

You will also oversee training, performance evaluation, and policy compliance while ensuring facilities and budgets are managed effectively.

Qualifications

• Bachelor’s or diploma in HR/BA/Management or related field.
• 3–7 years of HR experience.
• Experience in HR operations, payroll, employee lifecycle, and HR administration.
• Good command of English, written and verbal.
• Strong attention to detail and organisational skills.
• Able to manage multiple tasks with various stakeholders.
• Proficient in Microsoft Office and HR systems.

Responsibilities

• Handle onboarding, offboarding, and HR record maintenance.
• Prepare and administer employment contracts and consultancy agreements; manage visa applications.
• Update and maintain employee records and documents.
• Coordinate facilities and equipment for new joiners.
• Oversee payroll coordination with Finance and staff claims.
• Manage performance evaluations and talent management processes.
• Ensure HR policies and SOPs are followed and monitor budgets where relevant.
• Maintain office security, safety, and cleanliness; handle other duties as required.

Skills

HR operations

Payroll

Employee lifecycle

HR administration

English communication

Microsoft Office

Stakeholder management

Attention to detail

Education

Diploma or Bachelor's Degree in HR/BA/Management

Tools

HR software systems

Job description

The Regional Human Resource & Administration Executive will manage a full spectrum of HR & Admin. functions and operations, including but not limited to:

• Conduct and handle onboarding, offboarding, and HR record maintenance.
• Handle HR functions, particularly those related to the preparation and administration of employment contracts and consultancy agreements, visa applications, and other HR correspondence.
• Update and maintain employee records, information, and documents accurately.
• Coordinate and ensure new joiners are provided with the necessary workplace facilities and equipment, including desk space, laptops/desktops, phones, ID/access cards, business cards and other required items.
• Coordinate the offboarding process, ensuring resigning staff complete the required handover, return all company assets, and that relevant system access is revoked.

Payroll:

• Monitor and coordinate with the Finance team regarding monthly payroll computation, staff claims, and processing for all employees to ensure accurate and timely management of payroll and claims.
• Check overall staff claims based on company / Global compensation and benefits.

Training and Development:

• Oversee and manage the planning and execution of training programs to develop and retain high-performing talents.
• Ensure there are proper records for all training attended by the staff.
• Conduct yearly Training Needs Analysis (TNA).

Performance Appraisal and Talent Management:

• Ensure probationary and annual performance evaluations are done in a timely manner.
• Manage all aspects of employee relations, including grievances/queries, performance and attendance monitoring and reporting, and discipline.
• Organize event planning, employee engagement events, booking of flight tickets and accommodation, etc.

Other HR & Admin Matters:

• Ensure HR & Admin policies and Standard Operating Procedures are being followed.
• Monitor and purchase stationery, groceries, and any other purchases with attention to budgetary constraints.
• Ensure security, safety, and cleanliness of office space at all times.
• Other duties and functions as are incidental or inherent to your duties, or those which may be required, requested, or entrusted to you by your superiors.

• Diploma or Bachelor's Degree in Human Resources, Business Administration, Management, or a related field.
• 3-7 years of relevant HR experience.
• Experience in HR operations, payroll, employee lifecycle, and HR administration.
• Good understanding of HR processes and employment practices.
• Experience supporting regional or global HR operations will be an advantage.
• Good command of English, both written and verbal.
• Strong attention to detail and organisational skills.
• Able to manage multiple tasks and work with different stakeholders.
• Proficient in Microsoft Office and comfortable working with HR systems.
• Able to work independently while knowing when to seek guidance or escape matters.
• Immediate availability or a short notice period will be an advantage.

• Festival leave entitlement
• Parking reimbursement
• Group insurance coverage (inpatient & outpatient)