HR & Admin Assistant

Mission Consultancy Services Sdn. Bhd.; Petaling Jaya; On-site; MYR 24,000 - 38,000; Full time

Job summary

Mission Consultancy Services Sdn. Bhd. is seeking a proactive HR & Admin Assistant to join the Human Resources & Management team in Malaysia. The role provides essential administrative and operational support across HR functions.

You will handle employee records, payroll support, recruitment coordination, onboarding/offboarding, and training administration, while ensuring compliance and confidentiality in a dynamic office environment.

Qualifications

• Minimum Diploma in HR, Business Administration, Management, or a related field.
• At least 1 year of relevant experience in HR and/or Administration.
• Hands-on experience in HR administration, attendance/leave management, payroll support, or recruitment coordination.
• Proficient in Google Workspace (Docs, Sheets, Drive).
• Strong organizational, communication, and time-management skills.
• High attention to detail and ability to handle confidential information.

Responsibilities

• Maintain and update employee records, files, and HR databases.
• Prepare HR documents such as employment, confirmation, and salary adjustment letters.
• Monitor and manage employee attendance and leave records.
• Support monthly payroll preparation and verification.
• Assist with recruitment activities including job postings, screening, and interview coordination.
• Handle onboarding and offboarding processes for new and exiting employees.
• Support employee relations documentation and disciplinary matters.
• Coordinate training schedules and maintain training records.
• Assist with statutory compliance (EPF, SOCSO, EIS, PCB) recordkeeping.
• Manage general office administration, including pantry/office supplies.
• Provide weekly Saturday administrative support to the client (9:30 AM–2:30 PM).

Skills

Organizational skills

Communication skills

Time management

Education

Diploma in HR / Business Administration / Management or related field

Tools

Google Workspace

Job description

Job Summary

We are looking for a proactive and detail-oriented HR & Admin Assistant to join our Human Resources & Management team. This role provides essential administrative and operational support.

Job Description

• Maintain and update employee records, files, and HR databases.
• Prepare HR documents such as employment, confirmation, and salary adjustment letters.
• Monitor and manage employee attendance and leave records.
• Support monthly payroll preparation and verification.
• Assist with recruitment activities including job postings, screening, and interview coordination.
• Handle onboarding and offboarding processes for new and exiting employees.
• Support employee relations documentation and disciplinary matters.
• Coordinate training schedules and maintain training records.
• Assist with statutory compliance (EPF, SOCSO, EIS, PCB) recordkeeping.
• Manage general office administration, including pantry/office supplies.
• Provide weekly Saturday administrative support to the client (9:30 AM–2:30 PM).

Job Requirements

• Minimum Diploma in Human Resources, Business Administration, Management, or a related field.
• At least 1 year of relevant experience in HR and/or Administration.
• Hands-on experience in HR administration, attendance/leave management, payroll support, or recruitment coordination preferred.
• Proficient in Google Workspace (Docs, Sheets, Drive).
• Strong organizational, communication, and time-management skills.
• High attention to detail and ability to handle confidential information.