Procurement Admin

Brightstar Computer; Selangor; On-site; MYR 54,000 - 71,000; Full time

Benefits offered by this job

Staff discounts on computer hardware &

Job summary

Brightstar Computer is seeking a Procurement Admin to support daily purchasing tasks, generate POs, and coordinate deliveries with vendors. You will help maintain accurate inventory records and supplier documents, supporting the finance team with three-way matching and stock reporting.

The role requires 1–2 years in procurement admin or related fields, with strong Excel skills and familiarity with inventory software.

Qualifications

• 1–2 years of procurement admin support, purchasing, or general admin experience.
• Basic familiarity with computer hardware, laptops, and IT components is a plus.
• Proficient in Microsoft Excel and basic accounting/inventory software (AutoCount, SQL Account).
• Strong attention to detail and ability to multitask in a fast-paced environment.
• Good communication skills in English and Bahasa Malaysia (Mandarin a plus for vendor coordination).

Responsibilities

• Prepare, issue, and track Purchase Orders (POs) based on stock requisitions and buyer requirements.
• Liaise with suppliers to confirm order status, pricing, and delivery estimates.
• Coordinate with warehouse and retail teams to verify delivery notes and log stock accurately.
• Maintain digital records of supplier contracts, price lists, catalogs, and purchase history.
• Assist finance with 3-way matching by verifying POs vs DOs and invoices.
• Assist buyers in monitoring stock levels and generating low-stock or reorder reports.

Skills

Communication

Multitasking

Attention to detail

Organized

Vendor coordination

Education

Business Admin / Supply Chain / Logistics degree

Tools

Microsoft Excel

AutoCount

SQL Account

Job description

The Role

As our Procurement Admin, you will play an essential role in keeping our day-to-day procurement operations running smoothly. You will handle daily administrative purchasing tasks, generate purchase orders, coordinate delivery schedules with vendors, and assist in maintaining accurate inventory and procurement records.

Key Responsibilities:

• Prepare, issue, and track Purchase Orders (POs) based on stock requisitions and buyer requirements.
• Liaise regularly with suppliers and vendors to confirm order status, pricing, and estimated delivery dates.
• Coordinate with warehouse and retail teams to verify delivery notes, report discrepancies, and log incoming stock accurately.
• Maintain organized digital records of supplier contracts, vendor price lists, product catalogs, and purchase history.
• Assist finance with 3-way matching by verifying Purchase Orders against Delivery Orders (DOs) and supplier invoices.
• Assist buyers in monitoring stock levels and generating low-stock or reorder reports.

Skills & Experience:

• SPM, Diploma, or Degree in Business Administration, Supply Chain, Logistics, or a related field.
• 1 to 2 years of experience in procurement administrative support, purchasing, or general administration.
• Basic familiarity with computer hardware, laptops, and IT components is an added advantage.
• Proficient in Microsoft Excel and basic accounting/inventory software (e.g., AutoCount, SQL Account).
• Strong attention to detail, highly organized, and able to multitask effectively in a fast-paced environment.
• Good communication skills in English and Bahasa Malaysia (Mandarin is a plus for vendor coordination).

Why Join Us?

• Generous staff discounts on computer hardware and tech accessories.
• Comprehensive medical coverage and annual leave.
• A supportive, team-oriented working environment in the dynamic tech retail industry.