Construction Site Admin & Documentation Lead

RJ METALS SDN BHD; Selangor; On-site; MYR 30,000 - 36,000; Full time

Job summary

RJ METALS SDN BHD in Selangor is seeking a Site Administrator to provide administrative support at the Banting project site, organizing documents, records, and correspondence and ensuring timely daily administrative activities.

The role requires SPM/ diploma or equivalent, strong Word/Excel skills, and the ability to work independently, coordinating with site personnel, subcontractors, and management while maintaining safety compliance.

Qualifications

• SPM / Diploma or equivalent qualification in Business Administration, Office Management, Construction Administration, or related field.
• Experience in site administration or construction administration preferred.
• Strong Word and Excel skills.
• Excellent organization and communication.
• Ability to work independently and multitask.
• Detail-oriented and accurate documentation.
• Able to communicate with site personnel, contractors, suppliers, and management.
• Willing to work at a construction site and follow safety requirements.

Responsibilities

• Manage daily administrative activities at the project site.
• Maintain and organize project documents, files, records, and correspondence.
• Prepare daily reports, attendance records, timesheets, and other site documentation.
• Record and monitor site personnel attendance, leave, and overtime.
• Assist with preparation and submission of purchase orders, delivery orders, invoices, claims, and supporting documents.
• Maintain records of materials, equipment, deliveries, and site supplies.
• Coordinate incoming and outgoing correspondence between the site, head office, subcontractors, suppliers, and clients.
• Assist the Site Manager and Project Manager with administrative tasks and documentation.
• Arrange meetings, prepare minutes, and follow up on required documentation or actions.
• Maintain proper filing systems for drawings, permits, reports, inspection records, and other project documents.
• Assist with onboarding and documentation of site workers and subcontractors.
• Support safety and compliance documentation, including toolbox meeting records, permits, and inspection forms.
• Handle confidential project and personnel information appropriately.
• Monitor office supplies and arrange replenishment when required.
• Perform other administrative duties assigned by the Site Manager or Project Manager.

Skills

Site administration

Document control

Data entry

Microsoft Office

Time management

Communication

Attention to detail

Independence

Education

SPM / Diploma or equivalent

Tools

Microsoft Office

Job description

RJ METALS SDN BHD in Selangor is seeking a Site Administrator to provide administrative support at the Banting project site, organizing documents, records, and correspondence and ensuring timely daily administrative activities.

The role requires SPM/ diploma or equivalent, strong Word/Excel skills, and the ability to work independently, coordinating with site personnel, subcontractors, and management while maintaining safety compliance.