Site Admin & Documentation Specialist

Hirehub Group; Pasir Gudang; On-site; MYR 33,000 - 56,000; Full time

Job summary

Hirehub Group is seeking a diligent Administrative Officer to support daily site operations in Pasir Gudang. You will handle documentation, reports, and correspondence, and coordinate with project managers, site supervisors, subcontractors, and suppliers.

The role requires a diploma in business administration or related field, at least 1 year of admin experience (electrical/site experience advantageous), and proficiency in English and Mandarin.

Qualifications

• Diploma or equivalent qualification in Business Administration or a related field.
• At least 1 year of administrative experience (electrical/site experience is an advantage).
• Fresh graduates are also encouraged to apply.
• Able to communicate effectively in both English and Mandarin Chinese (spoken and written). Good communication and interpersonal skills.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Good organizational and communication skills.
• Able to work independently and meet deadlines.
• Responsible, detail-oriented, and proactive.

Responsibilities

• Handle daily administrative duties at the project site.
• Maintain and organize site documentation, records, and filing systems.
• Prepare reports, correspondence, and other administrative documents.
• Coordinate with project managers, site supervisors, subcontractors, and suppliers.
• Monitor staff attendance and maintain timesheets.
• Assist with procurement, inventory, and office supplies.
• Ensure all site documents are updated and submitted on time.
• Perform other administrative tasks as assigned.

Skills

Microsoft Office

English & Mandarin communication

Organizational skills

Deadline oriented

Independent worker

Proactive

Fresh graduates welcome

Education

Diploma in Business Administration

Job description

Hirehub Group is seeking a diligent Administrative Officer to support daily site operations in Pasir Gudang. You will handle documentation, reports, and correspondence, and coordinate with project managers, site supervisors, subcontractors, and suppliers.

The role requires a diploma in business administration or related field, at least 1 year of admin experience (electrical/site experience advantageous), and proficiency in English and Mandarin.